Administrative Assistant- Irvine, CA

TriNet•Irvine, CA

22h•$30 - $45•Onsite

About The Position

The Administrative Assistant (AA) will be responsible for utilizing AI to execute high-volume, standardized administrative tasks with accuracy and efficiency and operate within a metrics-driven model that tracks response times, completion rates, and service quality. The AA will be on a team providing centralized support in service of all leaders / departments at TriNet, gaining broad organizational knowledge and cross-functional expertise, with a structured development pathway to become a strategic EA through training, mentorship, and exposure to leadership.

Requirements

Typically requires general education, vocational training and/or on-the-job training, plus a minimum of 2 - 4 years of related experience.
Leads with a customer service approach and highly organized manner.
Sense of urgency to accomplish tasks, both assigned and self-discovered.
High level of discretionary judgment and confidentiality.
Identify opportunities for process simplification and efficiency improvements.
Maintain high attention to detail and accuracy in all work.
Excellent verbal and written communication skills as well as the ability to communicate with colleagues at all levels within the organization.
A demonstrated dedication to high professional ethical standards and a diverse workplace.
Proficient in Microsoft Office Suite including Teams OneDrive and One Note.
Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities.
A keen interest in how our business is run, and a thirst to learn every day.

Nice To Haves

Associate’s degree preferred

Responsibilities

Process, reconcile, and submit expense reports using TriNet's expense management systems.
Book domestic and international travel including flights, hotels, ground transportation as directed, provide complete itineraries and add to leader calendars.
Execute purchasing requests and manage purchase card reconciliation.
Create, maintain, and update email distribution lists across departments and leadership teams.
Generate routine reports, maintain documentation, and ensure accurate record-keeping for administrative processes.
Be knowledgeable and help communicate policy changes to Corporate Administration team.
Utilize AI in every aspect of work.
Assist in creation of SOPs, intranet page.
Coordinates travel and special projects as requested.
Heavy calendaring, purchasing within policy guidelines using a department Purchase Card, including expense validation, updating, and creating department process documentation within a central repository, event planning (dinners, happy hours, etc.).
Act as point of contact in TriNet’s Irvine location for administrative professionals and workplace services in relation to various office visit protocols to ensure compliance with TriNet policies.
Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks.
Interact extensively with administrative professionals within the Corporate Administration team as well as within other departments/organizations.
Assists management with administrative tasks including preparing various reports detailing administrative information.
Other projects and responsibilities may be added at the manager’s discretion.
Performs other duties as assigned.
Complies with all policies and standards.