Executive Administrative Assistant - Neurovascular (Onsite in Irvine, CA)

Medtronic•Irvine, CA

3d•Onsite

About The Position

In Neurovascular, we continuously innovate to provide meaningful tools and technologies to do more for stroke patients. Our comprehensive portfolio provides Neurovascular solutions that advance and enhance care. In addition, we continuously pursue strategic partnerships that round out the continuum of care, giving patients the holistic care they deserve through our innovative, integrated solutions. We work with interventional neuroradiologists, neurologists and other stakeholders to optimize stroke treatment. We have the largest portfolio of products for both hemorrhagic and ischemic stroke on the market, which allows us to offer total solutions to our customers. We are hiring an experienced Executive Administrative Assistant to support the VP Global Marketing Neurovascular. In this role, you will be required to work independently and perform complex administrative duties, collaborating across multiple areas within the company. The position requires that you can critically think and make decisions independently with limited direction. You must be flexible and have a high EQ to manage your daily workload. You will work with a high level of confidential information critical to the business and must always ensure data integrity. It will be important to be able to work across multiple functions and take the initiative to ensure the needs of internal and external stakeholders are met. This role will include interactions with high-level contacts, both internally and externally, and exposure to sensitive information requiring tact, diplomacy, discretion, and judgment. At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

Requirements

High School Diploma or GED with 6+ years of administrative support

Nice To Haves

Bachelor’s degree
Experience with Microsoft Office Applications, Word, PowerPoint, and Excel
Experience with Workday
Strong communication skills (verbal and written)
Experience with electronic meeting coordination (video conference, phone, and live-online)
Experience with calendar and travel planning
Strong attention to detail, accuracy, and confidentiality
Anticipates well and is planful/predictive
Works well under pressure in a dynamic environment; can flex to meet changing needs
Tactful, exercises independent judgment and discretion – professional demeanor.
Manages confidential information
Strong results orientation and bias for action, including a high degree of initiative and self-motivation in identifying and satisfying unmet needs
Demonstrated ability and success working with minimal supervision, including flexibility to change priorities in a proactive and self-motivated manner
For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Responsibilities

Provides administrative support including preparing communications, maintaining schedules, calendars, meeting and conference coordination, ordering supplies, travel coordination (domestic and international), and submitting expenses
Work with global geographic regions, and internal and external stakeholders.
Demonstrate effective interpersonal skills in handling sensitive and confidential information in a variety of situations
Identify issues and use effective problem-solving techniques, tact, and discretion in managing a variety of situations.
Independently identify reasonable alternatives and recommend alternative approaches to the CMO and others
Provide administrative support for complex meetings, demonstrating capability in audio conferences, video conferences, and a mastery of other technology as needed.
Plan, prepare, and coordinate special meetings including agendas, meeting materials, logistics, action items, travel, and catering
Maintains confidential records, files, organizational charts, and email distribution lists
Administers inter-department or inter-unit programs or processes
Project/program organization and management
Works independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the executive is well-prepared for all elements of her daily and weekly schedule
Demonstrates learning agility and can pivot to accomplish tasks and assignments quickly
Develop effective professional relationships and partnerships with internal and external stakeholders and organizations. A thorough understanding of external contacts is required to handle requests and provide comprehensive and timely response and service
Acts as an information resource on organizational policies and procedures
Administers inter-department or inter-unit programs or processes
Manage and oversee effective and efficient office management
Leads and coordinates special projects as directed
Draft correspondence, reports, and forms
Demonstrate effective cultural sensitivity in titles and names. Superior usage of grammar, formatting, and identifying errors is also very important
Assist with the development, implementation, and administration of projects and procedures, including presentations to the Senior Leaders, and key stakeholders
Ability to travel as needed (<5%)

Benefits

Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)