Administrative Assistant- Plant Greene County

Southern Company • Forkland, AL

3d • Onsite

About The Position

Alabama Power is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive administrative support to the Plant. The successful candidate will perform a variety of tasks to ensure efficient operations and support for Greene County.

Requirements

• High school diploma or equivalent is required.
• Experience in administrative support, including conference, travel, and meeting arrangements, report preparation, and calendar management is preferred.
• Proficiency in Microsoft Office applications is preferred.
• Experience with Oracle timekeeping systems preferred.
• Must successfully pass the SHL/SkillCheck Assessments
• Capacity to manage sensitive information and maintain confidentiality.
• Ability to make administrative/procedural decisions and judgments.
• Detail-oriented with the ability to multitask.
• Skilled in organizing resources and establishing priorities.
• Ability to create, compose, and edit written materials.
• Effective written and verbal communication skills.
• Ability to interact well with all levels of employees and management.

Nice To Haves

• Experience in administrative support, including conference, travel, and meeting arrangements, report preparation, and calendar management is preferred.
• Proficiency in Microsoft Office applications is preferred.
• Experience with Oracle timekeeping systems preferred.

Responsibilities

• Provide administrative support to all departments.
• Perform timekeeping and attendance reports.
• Process employee expense reports for covered and non-covered personnel using Oracle.
• Process expense reports for Materials.
• Take minutes and send out for Staff meetings on Monday, Wednesday, and Friday.
• Manage filing systems and order office supplies.
• Keep food locker stocked.
• Coordinate travel arrangements.
• Actively support community activities.
• Schedule and coordinate logistics for meetings, including but not limited to reserving applicable conference rooms and catering meals.
• Gather data, compile information, and prepare reports.
• Maintain departmental record retention.
• Support plant and department safety initiatives.
• Serve as contact for vendor regarding copier/printer repairs.
• Update Arcos to reflect vacation, time off, and update call-out list weekly; prepare and distribute quarterly and yearly reports.
• Order flowers for sickness or bereavement.
• Serve as FMLA contact time groups.
• Deliver superior customer service to all internal and external customers.

Benefits

• competitive base salary
• annual incentive awards for eligible employees
• health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being
• incentive program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED