Administrative Assistant
Americo Financial Life and Annuity•Kansas City, MO
•Onsite
About The Position
Americo is hiring a full-time Administrative Assistant to join our expanding team! The hours for this position are Monday-Friday 8:00 AM - 5:00 PM on site at our Downtown Kansas City, MO office location. The Administrative Assistant serves as support to a senior leader in our Operations department by managing calendars, coordinating meetings, and handling a variety of administrative functions. The ideal candidate is highly organized, proactive, capable of working independently, and skilled at managing multiple priorities with professionalism and discretion.
Requirements
- 5+ years of experience in an administrative support role
- Strong calendar management experience
- Ability to successfully work autonomously
- Strong organization, prioritization, multitasking, and time-management skills
- Dependable, punctual, proactive, professional, and focused
- High degree of confidentiality and discretion
- Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
- Ability to learn internal systems and use technology to improve efficiency and use AI tools effectively
- Able to interact professionally with a variety of stakeholders
- Experience supporting senior leaders or executive-level stakeholders
- Positive energy and a �can-do� attitude
Responsibilities
- Proactively manage and coordinate the leader's calendar, schedule, and meetings to maximize efficiency and productivity.
- Serve as the primary point of contact for incoming calls, inquiries, and requests, prioritizing communications and responding appropriately.
- Coordinate meetings, conference calls, and departmental events, including scheduling, logistics, agendas, and supporting materials.
- Arrange and manage business travel, including flights, accommodations, itineraries, and any necessary last-minute adjustments as needed.
- Prepare, edit, and distribute professional correspondence, reports, presentations, and other communications for internal and external stakeholders.
- Create and maintain spreadsheets, documents, presentations, and other administrative materials to support departmental initiatives.
- Organize and maintain departmental records, files, and documentation to ensure accuracy, accessibility, and efficiency.
- Independently plan and coordinate departmental events, meetings, and team lunches.
- Manage the expense reporting process for leader and direct reports, including collecting and organizing receipts, preparing and submitting expense reports, monitoring approval workflows, and ensuring timely reimbursement in compliance with company policies and procedures.
- Assist with special projects, purchasing activities, and provide general administrative support as needed.
Benefits
- Competitive pay
- Robust bonus program
- Comprehensive, paid training program
- Generous paid time off (accruing monthly, increasing with tenure, over three weeks annually)
- 11 paid company holidays
- Maternity and parental leave program
- Paid STD and LTD
- Flexible benefits
- PPO and HDHP medical plan options
- HSA and FSA eligibility
- Dental coverage
- Vision coverage
- Company paid life insurance
- Disability coverage
- Confidential EAP
- Wellness program
- Comprehensive health resources
- Corporate fitness discounts
- 401(k) plan with employer matching
- Tuition reimbursement programs
- Paid parking
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
