Administrative Assistant
UHY•Saratoga, NY
•Onsite
About The Position
As an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.
Requirements
- High School Diploma (or GED or High School Equivalence Certificate)
- 1 – 2 years of relevant experience
- Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)
Nice To Haves
- Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend
Responsibilities
- Manage and prioritize incoming communications, including emails, phone calls, and mail
- Draft and edit correspondence, memos, reports, and other documents
- Maintain accurate records and databases, ensuring data integrity and confidentiality
- Coordinate travel arrangements, including booking flights, accommodations, and transportation
- Assist with expense tracking and reimbursement processes
- Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences
- Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material
- Coordinate and schedule conference calls, video conferences, and other virtual meetings
- Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup
- Prepare and distribute meeting minutes and follow-up action items
- Track and manage RSVPs, ensuring appropriate attendance and participation
- Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service
- Coordinate office supplies and equipment, ensuring availability and functionality
- Support special projects and initiatives as assigned
- Occasional reception area coverage
- Assembling tax returns
- Formatting financial statements and proposals
Benefits
- group health insurance
- dental and vision coverage
- 401(k) retirement plans
- generous paid time off (PTO) allowances
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
