Administrative Assistant

Lifepoint Health • Raleigh, NC

23h

About The Position

The Administrative Assistant provides clerical and administrative support to the Vice President/Chief Nursing Officer and Vice President/Chief Financial Officer, as well as support to Nursing Supervisors and Clinical Coordinators. The role assumes primary responsibility for clerical functions and recordkeeping for Nursing Administration, including typing, payroll processing, and timekeeping. It also supports hospital mail operations and acts as a liaison among Nursing Administration, other departments, employees, medical staff, and outside agencies. The position provides additional administrative support to the President/Chief Executive Officer and Vice President/Chief Operating Officer when needed or when their Administrative Assistant is absent.

Triangle Springs is a 77-bed behavioral health hospital serving the Raleigh community. It is part of Lifepoint Health and is Joint Commission Accredited and Psych Armor Certified.

Requirements

• High school graduate or equivalent.

Responsibilities

• Provide typing services for Nursing Administration, including meeting minutes, procedures, check requests, position postings, and leave requests.
• Maintain Nursing Administration records, process payroll, and manage timekeeping software.
• Assist nursing services personnel with check request submissions and verify expense reports for signature.
• Sort and distribute hospital mail, operate the postage machine, and maintain its supplies and submit maintenance requests.
• Liaise between Nursing Administration, other departments, employees, medical staff, and outside agencies.
• Manage calendars, facilitate meetings and appointments, make travel arrangements, manage email announcements, and assist with software.
• Arrange and facilitate department meetings; take and maintain minutes; send notices to physicians; compile agenda items for distribution; and prepare PowerPoint presentations.
• Provide support to the President/Chief Executive Officer and Vice President/Chief Operating Officer when their Administrative Assistant is absent or as needed.
• Assist the Chief Nursing Officer and Chief Financial Officer with routine duties, including screening calls, creating and managing correspondence, maintaining calendars, and making travel arrangements.
• Perform routine secretarial duties, including ordering supplies and updating department software.

Benefits

• Medical, dental, and vision coverage for full-time and part-time employees.
• Life, accident, critical illness, and hospital indemnity insurance.
• Short- and long-term disability coverage.
• Paid family leave and paid time off.
• Higher education and certification tuition assistance.
• Loan assistance.
• 401(k) retirement package with company match.
• Wellness programs, including free gym memberships, virtual care appointments, mental health services, and discount programs.
• Ongoing learning and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED