Administrative Assistant

Level One Personnel•Ellicott City, MD

12d•$45,000 - $62,000•Onsite

About The Position

Our client is seeking an administrative assistant to work in a collaborative and fast-paced environment. This role will play an important part in helping the projects and finance team. Our client is seeking a candidate that is flexible, adaptable, detail-oriented, and enjoys supporting the team to achieve shared goals.

Requirements

Experience in an administrative role.
Excellent verbal, written and interpersonal communication skills.
Ability to multitask, adapt to change, and strive for continuous learning.
Ability to act with discretion when handling confidential information.
Ability to effectively handle difficult situations and remain calm under pressure.
Ability to develop and maintain effective stakeholder relationships.
Ability to create, edit, proofread, and format documents/presentations.
Ability to learn and adapt to new software environments.
Intermediate to Advanced skills in Word, Outlook, Teams, PowerPoint, Excel, PDF applications, and OneNote.

Nice To Haves

Associate or bachelor’s degree preferred, diploma or certificate in office administration program preferred.

Responsibilities

Supporting day-to-day operations by performing administrative tasks for managers, departments, or teams.
Data entry, document creation, document filing, communications both internally and externally.
Updates company systems
Enter and maintain client and contact information.
Developing and maintaining customer-focused relationships with all stakeholders.
Answering main phone line and routing messages, supporting mail & courier requests. Routing general company inquiries received.
Registering on and maintaining vendor portals.
Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports.
Assist in preparation for trade shows.
Arranging travel reservations for executives.
Preparing office set-up for new hires, greeting new staff upon arrival, and participating in their general company orientation.
Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.
Accounts Receivable responsibilities include communications with clients and internal staff, writing off unpaid interest, holding recurring A/R review meetings, account analysis as needed by internal and external clients.
General Office Management responsibilities including facilities management, vendor selection and management, ordering office supplies, office equipment management.