Administrative Assistant_FT-Perm

LOFT Community Services•Toronto, ON

4d•CA$52,022 - CA$61,821•Onsite

About The Position

The Administrative Assistant renders a range of services pertaining to the coordination and operation of the administrative, financial and bookkeeping functions of the program. General clerical coordination includes typing, filing, photocopying, stationary control, and receptionist duties. Financial and bookkeeping duties include maintaining program petty cash, client’s monies in trust, and payroll duties for the Program. In addition, the Administrative Assistant ensures that the established accounting requirements and practices are implemented in accordance with LOFT Community Services policies and procedures. This position requires an individual to have highly developed computer and bookkeeping skills, the ability to follow through independently on assigned projects, have a good understanding of social services especially in regards to older adults and seniors with special needs, display a high degree of organizational skills along with a high level of maturity, tact and the ability to relate effectively to people at all levels. This position also has a high degree of interaction with clients. The Path Home – Pine Villa is a short- term transitional housing program for hospital patients who no longer require acute care but still require care and support in preparation for a long-term living arrangement. Pine Villa specializes in supporting older adults (55+) with complex physical health challenges, mental health challenges, addiction or cognitive impairment. The Path Home – PIne Villa, provides client centered and goal-oriented support services that enable clients to continue their recovery in the community as they wait for permanent housing.

Requirements

Completion of a degree/diploma certificate or equivalent experience.
Previous experience in senior administrative support, including bookkeeping, payroll, and office procedures.
Knowledge of work of a social services organization.
Strong verbal and written communication skills with sound judgment.
Ability to handle confidential information with discretion and professionalism.
Compassionate approach when working with seniors and individuals with complex needs.
Proficient in Microsoft Office365 (Word, Excel) and general office technology, with strong attention to detail and accuracy.
Solid financial and accounting skills.
Effective team player with strong interpersonal abilities.
Excellent organizational skills with the ability to meet deadlines and adapt to changing priorities.
A satisfactory vulnerable sector check (VSC) is also required.

Responsibilities

Serve as the first point of contact by answering phones, directing calls, and greeting visitors.
Provide general administrative support, including preparing documents, managing correspondence, scheduling and maintaining organized filing systems.
Handle incoming mail and ensure office supplies and equipment are well maintained.
Support basic bookkeeping tasks such as petty cash handling, invoice processing, and banking coordination.
Maintain accurate financial and program records in a timely manner.
Assist clients with day-to-day inquiries, provide general support, and help coordinate activities.
Respond to urgent situations, follow safety procedures, and support emergency protocols.
Perform additional administrative and financial duties as assigned.

Benefits

medical
dental
vision
life insurance
long-term disability
Defined Benefits Pensions Plan
24/7 Employee Assistance Program
E-learning program available all year round
Starting vacation time above minimum standard
Additional paid personal and paid sick days
Professional development budget available to help you nurture and shape your career
Corporate Gym membership rate with GoodLife Fitness
Access to Perkopolis, a comprehensive corporate discount program
Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
Tuition reimbursement program
Maternity-leave and Parental leave top up program