Administrative Assistant

Maersk•Charlotte, NC

30d•Hybrid

About The Position

We are looking for a highly organized and proactive Administrative Assistant to support leaders within our MCL Technology organization in North America. In this role, you will provide day-to-day administrative and coordination support, helping ensure smooth operations across teams. You will play a key role in maintaining organized schedules, supporting team activities, and assisting with documentation and communication, enabling leaders to stay focused on key business priorities.

Requirements

Previous experience in an Administrative Assistant, Team Assistant, or similar support role
Strong organizational skills with the ability to manage multiple priorities
Proficiency in Microsoft Office tools, including Word, PowerPoint, Excel, and Teams
Clear verbal and written communication skills with strong attention to detail
Ability to collaborate effectively across teams
Comfortable working in a fast-paced environment with changing priorities
Strong reliability, follow-through, and a proactive mindset
Ability to handle sensitive information with professionalism and discretion

Responsibilities

Manage calendars and assist with scheduling meetings across multiple time zones
Coordinate travel arrangements, accommodations, and logistics for team members as needed
Support meeting preparation, including agendas, materials, and note-taking when required
Assist with maintaining team documentation, presentations, and shared resources
Coordinate team meetings, events, and internal activities from planning through execution
Provide administrative support for reporting, data tracking, and basic presentation updates
Serve as a point of contact for internal coordination across teams and stakeholders
Maintain team sites, SharePoint pages, and organizational documentation
Support internal communications and ensure timely follow-ups on action items