Administrative Assistant

GGP•Honolulu, HI

1d•Onsite

About The Position

GGP, headquartered in Chicago, IL, is a leading retail real estate company with a portfolio of 110 high-performing retail assets, encompassing over 103 million square feet of space across the United States. As an owner-operator with a team of 1,200+ employees, GGP is committed to creating vibrant destinations that bring people and brands together, shaping the future of the industry by delivering exceptional value to partners and communities. The company has been at the forefront of retail real estate for over 70 years, building destinations where brands and communities connect, with 61% of the U.S. population living within an hour of a GGP destination. The Administrative Assistant provides general administrative support to the mall management team, interacting with the general public, merchants, tenants, in-house facilities technicians, and third-party contractors including housekeeping and security, as well as other persons servicing the mall, its merchants, and tenants.

Requirements

High School Diploma or GED required
2 years of experience in an administrative support role
Proficiency in Microsoft Office including Outlook
Highly organized and project oriented
Excellent business writing and verbal communication skills
Quick learner, self-starter and helps others achieve results

Responsibilities

Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies
Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service
Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information
Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed
Assists in implementing property activities and events
Prepares, maintains, and distributes mass written communication to retailers as directed
Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing
Establishes and maintains effective business relationships
May direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors
May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors
May operate as mall management office support person for localized computer software/hardware
Other duties as assigned

Benefits

Competitive compensation
Medical, Dental and Vision beginning day 1
401(k) Company matching
401(k) Vests on Day 1
Career development programs
Charitable donation matching
Generous paid time off (i.e., vacation, personal holidays, paid sick time)
Paid Volunteer Hours
Paid Parental Leave
Family planning assistance including IVF, surrogacy, and adoption options
Wellness and mental health resources
Pet insurance offering
Childcare Assistance
Commuter benefits
A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.