Administrative Assistant

Metric Engineering • Lake Mary, FL

1d • Onsite

About The Position

Metric Engineering is hiring an Administrative Assistant based out of our Lake Mary office. This position provides administrative and project support to project managers and technical staff, helping maintain organized project records, process project-related documentation, and support office operations. The ideal candidate is detail-oriented, organized, and able to manage multiple assignments in a fast-paced consulting engineering environment.

Requirements

• High school diploma or equivalent required
• Minimum two (2) years of administrative, clerical, or office support experience.
• Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Ability to manage multiple tasks and priorities while meeting deadlines.
• Excellent written and verbal communication skills.

Nice To Haves

• Associate degree preferred.
• Experience working with invoices, expense documentation, or project records is a plus.

Responsibilities

• Project document control, including scanning, filing, and maintaining project plans, studies, reports, invoices, and other project-related documentation.
• Assist Project Managers in locating project information and maintaining organized project files.
• Monthly petty cash reconciliation.
• Maintain office supplies and coordinate ordering of supplies as needed.
• Organize storage areas and ensure supply closets remain stocked and orderly.
• Coordinate maintenance and service of office equipment, including printers, copiers, and related devices.
• Update spreadsheets, databases, and Word documents for distribution within the office.
• Assist with progress reports, invoice documentation, and project-related administrative support.
• Support Project Managers with project expenses by reviewing and organizing consultant and project-related documentation in accordance with company procedures.
• Process project-related invoices, expense documentation, and supporting records on a monthly basis or as required by project schedules.
• Coordinate and arrange meetings, reserve conference rooms, prepare meeting materials, and prepare/transcribe meeting minutes.
• Check and distribute incoming mail and deliveries.
• Maintain organized electronic and hard-copy filing systems.
• Assist with special projects and administrative assignments as requested.
• Perform other duties and responsibilities as needed.

Benefits

• Medical, dental & vision coverage for employees and their eligible dependents available
• Paid time off
• Holiday pay
• 401(k) plan with a generous company match
• Basic life insurance
• Optional life insurance
• Professional development program based on company approval for: Formal education, Obtaining professional registrations, Participating in professional seminars and conferences, Professional society memberships

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED