Administrative Assistant

Homebound•Santa Rosa, CA

1d•$70,000 - $90,000•Remote

About The Position

As the Administrative Assistant, you will support various business leaders and teams across the organization. This position requires an extremely detail-oriented, enthusiastic multitasker who can relate to individuals at all levels within the organization. You will be a critical member of the People Operations Team, keeping the daily functions and systems of our high-growth, fast-paced company in smooth working order. Reporting to our Senior Executive Assistant, you will help the leaders you support be prepared and effective. The ideal candidate is upbeat and friendly with a "can do" attitude. You are great at communicating and love to support multiple kinds of people across various departments. This is a fully remote position, but you must be located in the United States

Requirements

2-4 years of administrative experience, ideally supporting an executive or leader, in a fast-paced environment
Excellent interpersonal, written, and verbal skills, as well as the ability to self-manage
Extremely strong organizational skills and the ability to prioritize conflicting needs
Focused attitude, ensuring projects are followed through to completion
Strong calendaring and customer service skills
High proficiency in Google Workspace (Calendar, Gmail, Slides, Sheets)
Extreme care for data integrity and attention to detail
Warm, welcoming demeanor and the ability to work with a wide range of personalities
Ability to manage sensitive and confidential information
Thrives in a fast-paced, hyper-growth environment, with the ability to adjust and adapt to change. Willing to tackle the big and the small. Must be scrappy.
Continuous optimizer, always looking for ways to make things better, faster, and more efficient
Comfortable working independently in a remote environment

Responsibilities

Provide administrative support for members of the leadership team, including scheduling meetings across time zones, heavy calendar management, booking flights and arranging travel, and tracking expenses
Manage and act as gatekeeper to the calendars of those you support, always looking for new ways to make their days smooth and efficient
Support the leadership team in all daily duties, ensuring they are prepared and organized
Serve as a reliable primary point of contact, communicating and problem-solving across departments including People Ops, Construction, Tech, and others
Plan and facilitate team events and meetings, including offsites (virtual and in-person)
Support teams cross-functionally on ad hoc projects
Assist members of the leadership team as needed with project management, meeting preparation, and presentations
Partner with the Senior Executive Assistant on additional ad hoc support responsibilities and projects
Use AI assistants and other technology to work faster and smarter
Pitch in wherever needed as priorities shift