MCPP: Administrative Assistant

KBR•Jacksonville, FL

23h•Onsite

About The Position

The Administrative Assistant performs a wide variety of administrative and clerical tasks in support of operations on the Marine Corps Prepositioning Program (MCPP), based in Jacksonville, Florida. The program provides maintenance and logistical services to the U.S. Marine Corps in support of ground combat vehicles and support equipment for USMC Expeditionary Forces. The role organizes and maintains accurate office filing systems and records, prepares routine forms and reports, screens calls, visitors, and mail, and responds to inquiries. It coordinates administrative activities across functional offices, schedules tentative appointments, arranges meetings and conferences, prepares background materials, attends meetings and records minutes, and reviews correspondence and reports for completeness and accuracy. The Administrative Assistant also performs typing, proofreading, and editing work, uses standard office equipment, complies with MPF ISO 9002 policies and procedures, and may provide guidance or training to lower-level clerical employees while assisting higher-level secretarial and clerical employees.

Requirements

Must be a U.S. citizen and able to pass a U.S. Government background investigation and obtain a Secret Clearance.
High school diploma or equivalent.
10 years of secretarial or related administrative experience.
Ability to work independently with minimal detailed supervision, guidance, or instruction.
Ability to use word-processing equipment and other standard office equipment.
General knowledge of grammar, punctuation, and spelling.
Ability to type 50 words per minute.
Ability to use reference guides and equipment manuals.
Working knowledge of company policies and procedures.
Working knowledge of technical terminology in the assigned area of responsibility.
Working knowledge of basic software applications.
Ability to comply with established methods, quality standards, and time schedules applicable to the position.

Responsibilities

Organize, establish, and maintain a complete and accurate office filing system, including employee records, timecards, daily attendance logs, correspondence, and reports.
Prepare routine office forms and reports, such as overtime authorizations, payroll adjustment notices, travel orders, and expense reports.
Screen telephone calls, visitors, and incoming mail, and respond to inquiries requiring knowledge of office procedures or information gathered from files or other offices.
Determine which requests should be handled by the supervisor, an appropriate staff member, or another office.
Coordinate administrative activities between functional offices and keep the manager’s direct reports informed of pertinent information needed for day-to-day operations.
Schedule tentative appointments without prior clearance.
Arrange conferences and meetings and assemble established background materials as directed.
Attend meetings, take appropriate minutes, and report on proceedings.
Review correspondence, memoranda, and reports prepared by others for the supervisor’s signature to ensure completeness and accuracy.
Ensure proper clearances have been obtained when necessary.
Perform stenographic and typing work.
Proofread and edit work for correct spelling, grammar, and punctuation.
Use standard office equipment, including a personal computer, Xeroxing machine, facsimile machine, and collator/sorter.
Comply with MPF ISO 9002 policies and procedures.
Provide technical assistance, guidance, or training to lower-level clerical employees and assist higher-level secretarial or clerical employees.
Perform other duties as assigned.