Administrative Assistant

Howard Payne University•Brownwood, TX

23d

About The Position

Coordinates interactions between the School of Education and students, faculty and visitors. Is responsible for the overall management of the School of Education office under the close supervision of the Dean of the School of Education. The position provides support to the Department of Education and the Department of Kinesiology and individuals that operate under the direction of the Dean of the School of Education.

Requirements

Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals in English; ability to write routine reports and correspondence; ability to speak effectively before groups of students, employees of the University and the public
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and area; ability to apply concepts of basic algebra
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form in English
To perform this job successfully, an individual should have excellent working knowledge of commonly used Internet browsers; Microsoft Excel, Microsoft Word, and Microsoft Outlook email software
Must be able to work in the evenings a few times per semester
Must be committed to modeling the Christian faith; displays a proven record of modeling the Christian faith in business operations, management roles, customer service functions, and interactions with others; is committed to continuing to model Christian faith in a manner consistent with the University’s mission Statement and core values
Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; effective at problem solving as part of a group; uses reason even when dealing with emotional topics
Assesses own strengths and weaknesses; pursues training and development opportunities; strives to build knowledge and skills continuously; shares expertise with others
Manages difficult or emotional situations effectively; solicits feedback to improve service; responds to requests for service and assistance promptly and effectively; meets the commitments they make to others
Focuses on solving conflict without blaming others; consistently maintains confidentiality; listens to others without interrupting them; keeps his or her emotions under control; remains open to others' ideas and tries new things
Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance effectively; prepares and supports those affected by change; monitors transition and evaluates results
Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness
Follows policies and procedures consistently; completes administrative tasks correctly and on time; supports the University’s Mission Statement and Core Values; benefits the University through external community and professional activities; supports affirmative action and respects diversity
Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in the decision-making process; makes timely decisions
Follows instructions; responds effectively to his or her supervisor’s direction; takes responsibility for his or her own actions and keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan

Responsibilities

Greet visitors, answer telephone, and provide appropriate and accurate information
Prepare general correspondences, memorandums, reports, schedules, purchase requisitions and other materials from rough draft, copy, marginal notes or verbal instruction in a timely fashion
Answer correspondence as directed by Dean and/or faculty members
Schedule appointments, conferences, and meetings for Dean and/or faculty members
Check and review a variety of School of Education data for accuracy, completeness and conformity to established standards and procedures
Maintain records and generate appropriate reports
Make arithmetical calculations; requisition supplies and materials for office and office equipment
Maintain financial transactions of School of Education budgets in a timely fashion
Retrieve, route, sort, and process mail
Perform multi-pragmatic tasks successfully
Maintain filing system as required by the Dean and faculty members
Operate standard office equipment including telephones, word-processing, copiers, laminators, etc.
Maintain confidential information regarding employees and students
Attend in-service training to improve skills and knowledge of office equipment and work
Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
Comply with and support School and University regulations and policies
Perform related tasks as assigned by the Dean in accordance with the school/policies and practices
Coordinate communication between MEd in Sport and Wellness Leadership (SWELL) applicants and the program director