Administrative Assistant

DuCharme McMillen & Associates • Indianapolis, IN

29d • Onsite

About The Position

As an employee-owned company, DMA prioritizes employees. Low turnover rates and tenured teams are living proof: 2025 Great Places to Work Certified Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation) Company paid parental leave Generous time off package Multiple benefit plans , eligibility begins on day one of employment Culturally focused on work/life balance, and the overall wellness of our employees. Position Summary Assists and supports team members in performing assessment reviews for DMA clients, to achieve maximum tax savings and provide other state and local tax consulting services.

Requirements

• High school diploma or equivalent required
• 2-5 years’ professional work experience; preferably in an administrative support role
• Ability to work independently to complete assignments with minimal direct supervision
• Requires a high level of interpersonal skills to handle sensitive and confidential information
• Intermediate skills in Microsoft Word and Excel
• Excellent verbal and written communication skill
• Ability to multi-task and prioritize
• Valid driver’s license

Nice To Haves

• Associate’s or Bachelor’s degree desired.

Responsibilities

• Diligently collects and organizes client, property, and assessor data for entry in to review management software
• Prepare and revises spreadsheets for clients and/or team members utilizing Excel
• File property tax appeals and closely track deadlines
• Communicate with assessors and tax collectors regarding assessment notices, valuations, tax bills, refunds, appeal deadlines, and hearings
• Calculate and process reductions obtained and perform follow-up billing
• Assist in generating client reports, client correspondence, as well as interoffice communications.
• Update and maintain organized client files
• Process incoming and outgoing mail, maintain postage machine and orders office supplies
• Prepare expense reports and coordinate travel arrangements
• Performs other administrative duties including, but not limited to ordering supplies, researching vendors, answering incoming calls, greeting visitors, scheduling meetings, and preparing documents.
• Perform other duties as assigned.

Benefits

• Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation)
• Company paid parental leave
• Generous time off package
• Multiple benefit plans , eligibility begins on day one of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED