Administrative Assistant – Title

Diaz Anselmo & Assoc. PA • Plantation, FL

8d • Onsite

About The Position

Diaz Anselmo & Associates is hiring an Administrative Assistant for our Title team. In this vital role, you’ll manage mortgage documentation and title processes, collaborating with clients and internal teams to keep our workflows moving accurately and on time.

Requirements

• 2–4 years as a Legal Assistant or Paralegal
• Proficiency in MS Office
• Sharp attention to detail
• Great multitasking skills
• Knack for hitting strict deadlines in a high-volume environment
• High school diploma required

Nice To Haves

• Foreclosure, creditor rights, or real estate litigation experience is a massive plus
• Experience with Perfect Practice, ICE, Tempo, or ADR is highly valued
• Degree or Associate's preferred

Responsibilities

• Manage Assignments: Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• Handle Document Recording: File and track Lis Pendens, Title Order Instruments, and related real estate documents.
• Audit Legal Descriptions: Coordinate formal approvals and ensure error-free submissions to county and state entities.
• Track Title Timelines: Monitor production schedules, chase down aging files, and order title gap searches.
• Maintain Systems: Keep data crisp and current in Perfect Practice and client portals (ICE, Tempo, ADR).
• Support the Legal Team: Help file complaints/summons packages under tight deadlines and assist Title Examiners and Legal Assistants with document retrieval.
• Own the Inbox: Manage shared departmental email boxes with prompt, professional responses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED