Administrative Assistant – Title

Diaz Anselmo & Assoc. PA • Miami Township, OH

8d

About The Position

Diaz Anselmo & Associates is looking for a detail-oriented and organized Administrative Assistant to join our growing Title team. If you enjoy working in a fast-paced environment, managing important documents, and collaborating with a supportive team, we'd love to hear from you! In this role, you'll play an important part in supporting title and mortgage-related processes, helping ensure documents are completed accurately, deadlines are met, and clients receive exceptional service.

Requirements

• 2+ years of administrative, legal assistant, paralegal, title, mortgage, or related experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Office Suite.
• High school diploma or equivalent.

Nice To Haves

• Experience in foreclosure, creditor rights, real estate, title, or mortgage-related work.
• Familiarity with Perfect Practice, ICE, Tempo, ADR, or similar systems.
• Associate's or Bachelor's degree.

Responsibilities

• Manage the full lifecycle of Assignments of Mortgage (AOMs) from receipt through final recording.
• Prepare, file, and track real estate documents, including Lis Pendens and Title Order Instruments.
• Review legal descriptions and coordinate approvals to ensure accurate submissions.
• Monitor title production timelines, follow up on aging files, and order title gap searches as needed.
• Maintain accurate information in company systems and client portals.
• Assist Title Examiners and Legal Assistants with document retrieval and administrative support.
• Help prepare complaint and summons packages while meeting important deadlines.
• Manage shared departmental inboxes and provide timely, professional communication.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED