Administrative Assistant

ROMAN CATHOLIC DIOCESE OF CORPUS CHRISTI•Corpus Christi, TX

2d•$10 - $15•Onsite

About The Position

Christ the King Catholic Church in Corpus Christi, Texas, is seeking a part-time, highly organized, detail-oriented, and mission-driven Administrative Assistant to provide administrative and clerical support for the parish office. This individual serves as one of the first points of contact for parishioners and visitors and plays an essential role in supporting the pastoral mission of the Church through professional, efficient, and compassionate service. The ideal candidate is a practicing Catholic in good standing, understands and respects the teachings and mission of the Catholic Church, maintains strict confidentiality, and demonstrates exceptional organizational and communication skills. The Diocesan Bishop is the visible principle and foundation of unity at Sacred Heart Catholic Church and School. In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community. In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people. He shares with them the apostolic mission and entrusts various responsibilities to them. Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities. Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church. When this is a full-time position, the employee is eligible for medical insurance and other benefits offered by the Diocese of Corpus Christi. Christ the King Catholic Church is committed to fostering a welcoming environment rooted in the teachings of Jesus Christ. The Administrative Assistant is an important member of the parish staff whose work contributes directly to the life and ministry of the parish community.

Requirements

High school diploma or equivalent required
Previous administrative or office experience preferred
Practicing Catholic in good standing, (a candidate who demonstrates a strong understanding of and respect for the teachings, traditions, and mission of the Catholic Church)
Valid Texas driver's license required
Ability to manage multiple priorities while meeting deadlines
Knowledge of effective use of technology including proficiency in Microsoft Office (Word, Excel, Outlook), design software (Canva, Affinity Publisher, Photoshop)
Strong public relation skills, organizational skills, and strong oral and written communication skills
Must have organizational skills and a thorough knowledge of general office functions
Professional demeanor, positive attitude, and strong interpersonal skills to tactfully deal with parishioners
Must demonstrate ability to maintain confidentiality
Strong commitment to serving the Church and its mission
Dependable, self-motivated, and trustworthy
Welcoming and compassionate toward all
Flexible and willing to assist wherever needed
Able to work independently while collaborating effectively with clergy, staff, and volunteers
Ability to learn parish management software and other office systems
Ability to maintain strict confidentiality and exercise sound judgment
Submit to employment required screenings, criminal background, drug screening, and motor vehicle record check
Obtain certification in Safe Environment training provided by the Office of Safe Environment and Child and Family Resources
Position requires adherence to diocesan policies and procedures

Responsibilities

Acts as a witness to Gospel values by modeling the teachings of the Catholic church
Continuously grows in the ministry by participating in religious ceremonies, training sessions, and reflection activities as directed
Welcome and assist parishioners, visitors, and volunteers with warmth, professionalism, and Christian hospitality
Answer and direct phone calls, emails, and office inquiries
Maintain parish records, sacramental registers, databases, and confidential files with accuracy and discretion
Prepare weekly bulletins, announcements, correspondence, and other parish communications
Coordinate the parish calendar, meeting schedules, and facility reservations
Assist the pastor and parochial vicar with administrative tasks, scheduling, and special projects
Process Mass intentions, sacramental requests, and other parish-related documentation
Maintain office supplies, organize files, and ensure the parish office operates efficiently
Coordinate with parish staff, ministry leaders, and volunteers as needed
Support parish events and liturgical celebrations through administrative coordination
Prepare monthly schedules for Eucharistic Ministers and Lectors
Obtain a Food Manager Certification as serve as Kitchen Manager for special fundraising events (Fall Festival, Fish Fry, other fundraising events throughout the year)
Perform other duties as assigned by the Pastor
Verify and prepare weekly bank deposits
Maintain parish database, offertory database, serve as Diocesan Safe Environment Coordinator
Coordinate and support Religious Ed (CCD, Youth Group, OCIA)