Administrative Assistant - Premium Ticketing - Los Angeles

AEG Worldwide•Los Angeles, CA

1d•$21 - $25•Onsite

About The Position

The Administrative Assistant is responsible for supporting their department with general administrative duties. This role involves a variety of tasks to ensure the smooth operation of the department, including document preparation, communication management, scheduling, and record-keeping. The position is with AEG, a company with over 20 years of experience in transforming sports and live entertainment, hosting millions of guests annually and presenting thousands of shows and events globally. AEG is committed to innovation, artistry, and community, and aims to build a diverse and inclusive company that supports its communities and minimizes environmental impact through sustainable practices.

Requirements

High School Diploma or its equivalency
0-2 years Of office administration work experience
Strong written and verbal communication skills
Ability to work independently and as part of a team
Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
Strong interpersonal and organizational skills.
Ability to prioritize and multi-task to meet deadlines.

Responsibilities

General administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, sending meeting notices, and maintaining electronic and hard files.
Assisting in the creation of artist settlement folders and sponsorship invoices.
Providing general office support including coordinating inter-office communications, fielding phone inquiries, mail coordination, ordering of office supplies, operation and maintenance of office equipment and office building, and sending / receiving shipments.
Managing and maintaining supervisor’s calendar, and making travel arrangements when necessary.
Submitting and coding expenses.
Preparing and submitting purchase orders, check requests and expense reports as needed.
Responsible for the creation of sponsorship invoices and the coding and posting of payables.
Establishing and maintaining filing systems, contact lists and other databases.
Supporting Manager, Sponsorships and PR Specialist with any ad hoc projects.
Setup of vendor files and the tracking of payment processing.
Preparing payroll, assisting in month end and processing charge backs and credit card inquiries.
Other duties and special projects as assigned.