Administrative Assistant - Premium Ticketing - Los Angeles

AEG Worldwide•Los Angeles, CA

1d•Onsite

About The Position

The Administrative Assistant is responsible for supporting their department with general administrative duties. This role involves a wide range of tasks to ensure the smooth operation of the department and support for its management.

Requirements

High School Diploma or its equivalency
0-2 years Of office administration work experience
Strong written and verbal communication skills
Ability to work independently and as part of a team
Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
Strong interpersonal and organizational skills.
Ability to prioritize and multi-task to meet deadlines.

Responsibilities

Responsible for general administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, sending meeting notices, and maintaining electronic and hard files.
May assist in the creation of artist settlement folders and sponsorship invoices.
May be responsible for providing general office support including coordinating inter-office communications, fielding phone inquiries, mail coordination, ordering of office supplies, operation and maintenance of office equipment and office building, and sending / receiving shipments.
Manage and maintain supervisor’s calendar, and make travel arrangements when necessary.
May submit and code expenses.
Prepare and submit purchase orders, check requests and expense reports as needed.
May be responsible for the creation of sponsorship invoices and the coding and posting of payables.
Establish and maintain filing systems, contact lists and other databases.
Support Manager, Sponsorships and PR Specialist with any ad hoc projects.
Setup of vendor files and the tracking of payment processing.
Maybe responsible for preparing payroll, assisting in month end and processing charge backs and credit card inquires.
Other duties and special projects as assigned.