SPO Administrative Assistant (Los Angeles)

Turner Construction

2d•$80,000 - $105,000•Onsite

About The Position

The Self-Perform Operations (SPO) Administrative Assistant supports trade employee operations across onboarding, payroll, union compliance, and employee support. This role serves as a key liaison between trade employees and internal teams, ensuring accurate, timely, and high-quality service. Conduct daily administrative tasks and provide administrative support to a construction project-based team, while assisting with office management functions for the Los Angeles office.

Requirements

High School Diploma or GED and minimum of 6 year of relevant administrative assistant experience in construction, or other related industry, required.
Maintain confidential information
Work with some direction and oversight, and as part of team
Approachable, proactive, positive, and professional attitude
Professional verbal communication and written business communication skills
Able to conduct research and proofread
Exhibit active listening skills and follow through on commitments
Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment

Nice To Haves

8+ years General Contractor or Subcontractor union experience highly desired.
College degree and/or relevant administrative skills certification, a plus
High degree of detail, accuracy, and organizational skills
Commissioned Notary Public, a plus

Responsibilities

Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
Daily management of project calendar, meeting schedule, and project contacts.
Process expense reports for Project Executive and/or Manager.
Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards. Create and maintain project organizational and seating charts.
Coordinate travel reservations, business accommodations, itineraries, and agendas.
Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
In collaboration with Project Manager, establish and maintain protocols for project site visitors.
Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
Conduct project specific orientation and transitions for project staff.
Maintain organized project filing system and coordinate document retrieval schedules.
Order supplies to support project office needs.
Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
Assist with special projects and coordinate events.
Respond to trade employee inquiries related to payroll, pay, and general employment matters; coordinate with internal teams to resolve issues.
Manage new hire and rehire onboarding, including documentation, system setup, orientation coordination, and communication of first-day details.
Review time, wage rates, and classifications; support payroll processing; resolve discrepancies; maintain accurate records and ensure compliance.
Interpret union agreements, support annual wage increases, and ensure compliance with contract terms.
Track employee training, classifications, and records; support daily recap processes and reporting.
Provide outreach and support to employees during life events and connect them with available resources.