Administrative Assistant

ABM•Honolulu, HI

19h•Onsite

About The Position

ABM Parking Services, a nationwide parking service company and a leading provider of integrated facility services, is seeking an Administrative Assistant for their Honolulu, HI location. The company has fiscal 2011 revenues of approximately $4.2 billion and nearly 100,000 employees, offering commercial cleaning and maintenance, facility engineering, energy efficiency, parking, and security services. This role is responsible for various administrative and clerical duties to ensure efficient office operations.

Requirements

Good verbal and written English communication skills
Exceptional ability to assist on multiple projects/tasks
Ability to prioritize and work with all levels of the organization
Proven track record and demonstrated ability to consistently meet deadlines
Proficient in Microsoft Word, Excel and Outlook
Excellent basic math skills
Good organizational skills & detail oriented
Excellent phone skills

Responsibilities

Answering incoming telephone calls and greeting customers
Process SR/DR, Cash Ap, Credit Memos and ACDs, as well as reversals, write-offs and DMFs
Assist with ticket audits, completion of daily reports and entering data into the database
Processing refunds and key control reports
Filing, maintaining files and recordkeeping with confidentiality
Generate monthly invoices (janitorial, supplies, copies, hangtags)
Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties
Coordinate Regional Office functions with Branch Manager and Regional VP, including ordering supplies, invoicing and handling petty cash
Ensure an efficient office operation by working with vendors in maintaining office equipment and handling purchases and inventory of office supplies
Handle additional projects assigned by Branch Managers and Regional VP