Administrative Assistant, US Prostate Franchise

Pfizer • New York City, NY

2d • Hybrid

About The Position

Pfizer Commercial Oncology is seeking an Administrative Assistant to provide comprehensive day-to-day administrative support to the US Prostate Franchise Lead and support the overall Franchise business. The Administrative Assistant will report to the US Prostate Vice President. This role involves heavy calendar management, coordination of meetings and events, development of agendas and meeting reports, slide development, and assembly of briefing materials, as well as arranging travel and expense report preparation. The ideal candidate will handle tasks independently and proactively, demonstrating efficiency, problem-solving skills, and a collaborative spirit essential for supporting life-changing therapies. Pfizer Oncology is committed to advancing transformative medicines and has an industry-leading pipeline across major cancer types, including prostate cancer.

Requirements

• High School Diploma or GED with at least 6 years of experience as an executive administrative assistant or coordinator, or Associate's Degree and at least 4 years experience, or Bachelor's degree.
• Experience working at the executive administrative level at Pfizer preferred.
• Strong interpersonal skills.
• Problem solving ability.
• Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner.
• Excellent attention to detail, time management, organization, and prioritization skills.
• Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette.
• Experience coordinating domestic and international travel.
• Strong verbal and written communication skills.
• Proficient in Microsoft Word, Excel, PowerPoint, Teams and Outlook, OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint & Box.
• Permanent work authorization in the United States.

Nice To Haves

• Experience in ERP systems.
• Experience using applications such as Concur, Teams, and Ariba.
• Excellent interpersonal skills and the ability to work collaboratively with diverse teams.
• Adaptability and flexibility in a fast-paced environment.
• Proactive approach to identifying and addressing issues.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.
• Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.
• Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating internal/external visits and logistics.
• Develop meeting agendas, slides, and ensure diligent note taking and action-plan follow-ups, ensuring efficient communication and task completion.
• Assist with the planning and co-ordination of team events or special projects.
• Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.
• Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.
• Handle purchase orders and track invoices through the system, maintaining accurate financial records.
• Take personal accountability for the quality of work, understanding the broader implications of actions on the department.
• Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.
• Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

Benefits

• 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution
• Paid vacation, holiday and personal days
• Paid caregiver/parental and medical leave
• Health benefits to include medical, prescription drug, dental and vision coverage
• Eligibility for overtime, weekend, holiday and other pay premiums
• Relocation assistance may be available based on business needs and/or eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED