Part-time Administrative Assistant, Mobilization

Wesleyan Church•Fishers, IN

19d•Onsite

About The Position

Global Partners, a division of The Wesleyan Church, seeks a part-time Administrative Assistant to provide ongoing administrative, communication, and logistical support to the Mobilization Team. This position plays a vital role in connecting with prospective missionaries, churches, and ministry partners while ensuring the efficient operation of the Mobilization Team's day-to-day activities. The ideal candidate is spiritually grounded, highly organized, detail-oriented, and passionate about supporting ministry through excellent administrative service and communication. The Administrative Assistant serves as a key support person for the Mobilization Team by managing office operations, maintaining databases, coordinating meetings and events, responding to inquiries, and assisting with church engagement activities. This individual will frequently interact with prospective missionaries, church leaders, volunteers, and ministry partners, helping create a positive and professional experience for all who engage with Global Partners.

Requirements

One to two years of experience in an administrative support, customer service, event planning, or related role.
Proficiency in Microsoft Office applications, including: Outlook, Word, Excel, PowerPoint.
Demonstrated commitment to Christian faith and the mission of Global Partners and The Wesleyan Church.
Strong interpersonal skills with a heart for serving others.
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
High attention to detail and accuracy.
Ability to manage multiple projects and priorities simultaneously.
Self-motivated with the ability to take initiative and work independently.
Flexibility and adaptability in a dynamic ministry environment.
Ability to work effectively as a member of a collaborative team.
Professionalism and discretion when handling confidential information.

Nice To Haves

Equivalent combinations of education and experience will be considered.
Experience working in a church, ministry, nonprofit, or missions environment.
Experience maintaining databases or customer relationship management (CRM) systems.
Event coordination or volunteer management experience.

Responsibilities

Serve as office support staff by answering phones, ordering supplies, and performing general office administration duties.
Manage correspondence, calendars, appointments, and meeting scheduling for team members as needed.
Filter and direct phone calls, emails, and meeting requests, referring inquiries to appropriate staff members or lay leaders.
Maintain accurate records and databases of contacts and ministry relationships.
Assist with document preparation, reports, presentations, and other administrative projects.
Communicate with individuals exploring missionary service through email, phone, and other channels.
Conduct timely follow-up with inquiries and maintain communication records.
Correspond with churches and ministry partners and assist in providing requested resources and information.
Support positive and professional relationships with churches, volunteers, and prospective missionaries.
Coordinate appointments, meetings, and ministry-related events.
Assist with logistics for church engagement visits and ministry presentations.
Support travel planning and coordination for Mobilization Team activities.
Travel occasionally as needed to support team engagement opportunities and represent the Mobilization Team.