Part Time Administrative Assistant
About The Position
We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have a Part Time Administrative Assistant opportunity with a staffing company. Headquartered in Dallas, Texas, this nationally recognized healthcare staffing firm connects travel nurses, allied health professionals, and medical facilities across the country. They combine innovative technology with a highly personalized approach to staffing. We are seeking a proactive Part-Time Office Coordinator to keep the 6,500-square-foot Dallas office ( 25–30 daily on-site employees ) organized, well-stocked, and running smoothly, while providing light administrative and travel support. This in-person role requires 16–20 hours a week, flexibly scheduled across 2–4 days.
Requirements
- Previous experience in office coordination, administrative support, office management, hospitality, or a similar role preferred.
- Highly organized with strong attention to detail.
- Strong written and verbal communication skills.
- Professional and personable when interacting with employees, visitors, and vendors.
- Comfortable coordinating multiple small projects and priorities.
- Basic proficiency with email, Microsoft Office, and/or Google Workspace.
- Flexibility to occasionally handle errands or responsibilities outside the immediate office, including mail pickup.
Responsibilities
- Pick up physical mail from the company's previous office location and PO Box as needed.
- Open, scan, distribute, and appropriately file incoming mail and documents.
- Order and maintain office supplies, snacks, beverages, utensils, and other workplace necessities.
- Keep office supply and common areas organized and appropriately stocked.
- Serve as the primary point of contact for office vendors, including coffee and water service providers.
- Communicate service issues, coordinate deliveries, and follow up with vendors as necessary.
- Assist occasionally with booking employee travel, including flights, hotels, and related arrangements.
- Provide limited meeting coordination and scheduling support as needed; this is not a full calendar-management position.
- Assist employees and visitors traveling to Dallas with hotel arrangements, transportation, travel logistics, and information regarding the office.
Benefits
- healthcare benefits, including medical, dental, and vision
- 401(k) plan
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
