Administrative Assistant - Faith Formation Department

Diocese of St. Augustine • Saint Augustine, FL

22h • Hybrid

About The Position

The Administrative Assistant provides clerical and administrative assistance to the Director of Faith Formation at St. Anastasia Catholic Church.

Requirements

• Knowledge of Microsoft Word, Publisher and Excel.
• Be able to set priorities and organize work effectively.
• Possess excellent communication and people skills.
• Be an active member of a Roman Catholic faith community.
• Honor and maintain confidentiality.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Nice To Haves

• Ability to travel and drive one's own vehicle.

Responsibilities

• Maintain all sacramental records in the Parish sacramental registers and ParishSoft.
• Prepare sacramental certificates and fulfill outside requests for sacramental certificates.
• Coordinate and maintain office record keeping system for the department, including, but not limited to, Parish Religious Education Program, Sacramental Preparation, Catechists and Volunteers, Catechetical workshops and events, etc.
• Prepare weekly catechists’ materials as needed.
• Fulfill instruction of the Director of Faith Formation including, but not limited to, family mailings, and event material preparation.
• Attend and assist the Wednesday evening Children’s Faith Formation Program, Sacramental Preparation workshops, retreats and Vacation Bible School (VBS).
• Work collaboratively with the Director of Faith Formation to plan and evaluate current and future events.
• Available to work evenings and weekends as needed.
• Minimal travel may be required.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees