Part-Time Administrative Assistant – Parks Division

City Of Roswell•Roswell, GA

2d•Onsite

About The Position

This part-time position provides administrative and operational support to the Parks Division. The role assists with day-to-day functions by coordinating work order activities, supporting basic budget tracking, and monitoring departmental expenses. The Administrative Assistant serves as a key point of coordination for internal processes, helping ensure efficient operations. The ideal candidate is organized, proactive, and demonstrates strong communication and administrative skills.

Requirements

High School Diploma or equivalent
At least one (1) year of experience in an administrative, budgeting, or similar role
Proficiency in or ability to become proficient in the City’s work order management system
Strong organizational skills and attention to detail
Excellent written and oral communication skills
Ability to work independently and as part of a team
Ability to multitask and prioritize tasks effectively
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Basic understanding of budgeting principles

Responsibilities

Act as a liaison to our work order management system.
Receive and process work orders, ensuring accurate and timely entries.
Collaborate with relevant departments to gather necessary information for work order completion.
Monitor and update the status of work orders regularly.
Assist in the creation and maintenance of budgets for various projects and divisions.
Track expenses against budget allocations.
Generate reports to provide insights into budgetary performance.
Work closely with team members to ensure adherence to budget guidelines.
Record and reconcile expenses accurately and in a timely manner.
Verify receipts and documentation to ensure compliance with City policies.
Assist in the preparation of expense reports for review and approval.
Address any discrepancies or issues related to expenses.
Provide general administrative support to the team as needed.
Assist in scheduling meetings, preparing documents, and managing correspondence.
Maintain organized and up-to-date records related to work orders, budgets, and expenses.