Administrative Assistant

Smurfit Westrock•Dallas, TX

3d•Onsite

About The Position

This position provides administrative support to the General Manager and the site team, including creating and updating forms and spreadsheets, and organizing meetings. Greet and manage walk-in traffic and answer phone calls, representing the company in a professional manner.

Requirements

Must be able to perform job duties with minimal supervision
Must be able to communicate effectively with others at all levels of the organization
Excellent attendance is a must
Must be proficient with Microsoft Office suite
Ability to maintain a professional demeanor at all times
Must be able to perform the essential functions of this job with or without reasonable accommodations
2 years of professional or administrative experience required
Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.

Responsibilities

Create and update Excel spreadsheets and other documents as required
File confidential and other departmental documents
Greet and assist employees, customers, visitors, and vendors
Assist with coordination of events with the ESA committee
Monitor security screens and analyze recordings as needed
Maintains proper inventory of PPE for the front office area and places orders with the safety team and purchasing for replacement items
Serves as designated backup to the purchasing manager
Supports projects across the senior manager group as requested
Assist with approved travel arrangements, following appropriate company travel policies for guests. Visitors, and or potential job candidates
Proofreads departmental documents as needed
Manages various office needs, such as mail and deliveries, assists visitors, properly direct phone inquiries, and ensures the office area is professionally maintained
Coordinates company meetings
Ensures substitute receptionist is properly trained
Prepares and distributes reports
Updates communication boards
Ensures visitors and vendors follow safety, PPE, and other plant procedures
Performs other duties as assigned