Administrative Assistant

Archdiocese of San Antonio•San Antonio, TX

19d•Onsite

About The Position

The Administrative Assistant will support the Stewardship and Development Department by performing a variety of administrative and clerical tasks. This will include office reception, receiving telephone calls and assisting with a large volume of written correspondence to and from the office. The Administrative Assistant will be responsible for following up, prioritizing, and organizing departmental activities. On-the-job training will be provided to utilize our electronic tools for communications, donor management and giving.

Requirements

High School Diploma or equivalent
At least two (2) years’ experience providing administrative support in an office environment.
Reliable transportation
Valid driver license
Valid vehicle insurance
Bilingual in English and Spanish preferred
Experience with Microsoft Office Suite and other relevant computer software
Must be detail oriented, organized, self-motivated, work well independently and on a team
Excellent interpersonal and customer service skills
Must have excellent written and verbal communication skills
Demonstrated knowledge using mail merge functionality with Word.

Nice To Haves

Bachelor’s Degree in English, communication, or related field preferred

Responsibilities

Serves as receptionist for visitors and telephone callers during business hours.
Provides various administrative support to the department
Collaborates with other departments, locations, and donors in responding to requests
Schedules and organizes meetings with other departments, parishes and schools
Checks mail, email and voicemail daily and forwards as appropriate.
Responds to mail, email and voicemail, as instructed.
Writes draft communications for distribution
Assists with large volume of outgoing mail, including stuffing envelopes.
Assists with the maintenance of tracking spreadsheets and prepares documents.
Actively participates in staff meetings, including trainings.
Supports parish outreach events through securing locations, refreshments, and providing materials.
Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others.
Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
Adherence to the Code of Conduct and the Faith and Moral policy is mandatory.
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
Perform other duties as assigned.