Administrative Assistant

The Atlas Group • Phoenix, AZ

13d • Onsite

About The Position

The Administrative Assistant provides comprehensive administrative support for the Phoenix, Arizona facility and serves as a key point of contact for onsite employees, visitors, customers, and vendors. This position supports daily site operations by coordinating administrative activities, maintaining records, assisting leadership and employees, and ensuring effective communication between the Phoenix location and corporate teams. This role requires a highly organized, dependable, and professional individual who can manage multiple priorities in a fast-paced aerospace manufacturing and electronic assembly environment. The Administrative Assistant will work independently onsite while collaborating with teams across a multi-state organization.

Requirements

• High school diploma or equivalent required
• 2+ years of administrative, office support, or related experience preferred
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple deadlines with limited supervision
• Professional communication skills, both written and verbal
• Proficiency with Microsoft Office Suite including Word, Excel, Outlook, and Teams
• Ability to maintain confidentiality and handle sensitive information appropriately
• Ability to work independently while remaining connected with corporate and onsite teams

Nice To Haves

• Experience supporting a manufacturing, aerospace, defense, electronics, or other regulated industry
• Experience with ITAR-controlled environments, export-controlled documentation, or security procedures
• Experience with ERP, HRIS, document management, or purchasing systems
• Experience supporting employee onboarding or HR administrative processes

Responsibilities

• Serve as the primary administrative point of contact for the Phoenix facility, creating a welcoming and professional experience for employees, visitors, customers, and vendors
• Manage front office operations, including phones, email correspondence, mail, shipping/receiving coordination, visitor management, and general administrative needs
• Provide administrative support to site leadership and functional teams, including scheduling, meeting coordination, document preparation, and reporting
• Maintain organized electronic and physical records, files, and documentation in accordance with company procedures and customer requirements
• Support controlled documentation processes and maintain records related to customer, quality, and operational requirements
• Handle sensitive company, employee, customer, and export-controlled information in accordance with company policies and applicable regulations
• Assist with ITAR-related administrative activities, including maintaining documentation, access records, visitor information, and other required records as directed
• Coordinate visitor access, contractor support, badges, and facility access requirements while following security and compliance procedures
• Assist with new employee onboarding activities, including paperwork coordination, employee communications, badge requests, and orientation logistics
• Support Human Resources with employee communications, training coordination, employee events, and general administrative tasks
• Assist with purchasing activities including office supplies, invoices, expense reports, and administrative requests
• Coordinate meetings by preparing materials, organizing schedules, recording notes, and tracking follow-up items as needed
• Assist with internal communications, announcements, and distribution of company information
• Support facility needs and special projects as assigned
• Maintain confidentiality and professionalism when handling sensitive information

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED