Administrative Assistant - LANG Dean's Office

University of Guelph • Guelph, ON

1d • Onsite

About The Position

This position supports financial, human resources, and operational activities of the Gordon S. Lang School of Business and Economics (LANG) Dean’s Office. The incumbent is primarily responsible for supporting all financial functions within the Lang Dean’s Office and its units, such as paying invoices, making purchases, and performing journal entries. They will also support financial transactions, analysis, and reporting for the School. Additionally, the role involves supporting human resources functions within the LANG Dean’s Office and college-wide human resources processes, including drafting and executing the Lang Wellness plan, posting GTA/UTA/GSA appointments, payroll time entry, and providing backup for the school tenure and promotion process. The position also offers project management and administrative support, coordinating programs and initiatives, and providing backup to other staff in the Lang Dean’s Office.

Requirements

• Two (2) year community college diploma in a related field such as business, accounting, or human resources and at least one and a half (1.5) years of related experience or an equivalent combination of education and experience.
• The ability to make decisions using integrity and sound judgment is essential.
• Demonstrated ability to work harmoniously with a variety of groups under tight deadlines.
• Maintain a high level of confidentiality and a high level of discretion and tact to deal with confidential and sensitive matters.
• Ability to multitask.
• Prior experience supporting and completing financial transactions, analysis, metrics and reporting is crucial for this role.
• Excellent interpersonal skills which are crucial for contact with faculty, students and external stakeholders.
• Strong communication skills.
• Ability to work well independently and within a team.
• Strong computer skills, including advanced knowledge of Microsoft Office products is essential.

Nice To Haves

• Undergraduate degree in a related field is preferred.
• An understanding of academic programs, university policies and procedures, and administrative systems will be considered an asset.
• Familiarity with University software and systems, including Gryphons at Work/Human Resources Management System (HRMS), GAW Time and Scheduling, and SAP Concur would be considered an asset.

Responsibilities

• Support all financial functions within the Lang Dean’s Office and its units (e.g., paying invoices, making purchases, doing journal entries).
• Support financial transactions, analysis, and reporting for the School.
• Support human resources functions within the LANG Dean’s Office and college-wide human resources processes (e.g., drafts and executes Lang Wellness plan, posting GTA/UTA/GSA appointments, payroll time entry).
• Provide backup for the school tenure and promotion process.
• Provide additional project management and administrative support.
• Coordinate a number of programs and initiatives as directed.
• Provide back up to the other staff in the Lang Dean’s Office.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree