Administrative Assistant

Miners Underground•Harmony, MN

2d•Onsite

About The Position

The Office Administrative Assistant provides on-site administrative support for Miners Underground and works closely with the Office Manager. This position is designed to ensure that day-to-day tasks are handled efficiently. The Administrative Assistant works with the Office Manager helping maintain organization, communication, documentation, and smooth daily office operations.

Requirements

A positive, upbeat presence who brings energy and warmth to the office and helps create a welcoming, encouraging environment for employees, field crews, customers, and visitors.
Contributes to the Miners Underground culture by helping make the office a place where team members feel welcomed, supported, and appreciated.
Dependable and trustworthy.
Highly organized and detail-oriented.
Comfortable working independently.
Able to follow established procedures and instructions.
Professional when interacting with employees, customers, vendors, and visitors.
Comfortable with computers, email, scanning, printing, and basic office software.
Able to prioritize tasks and communicate when assistance is needed.
Respectful of confidential employee and company information.
Willing to learn and take ownership of assigned responsibilities.

Responsibilities

Assist with receiving and paying bills to vendors.
HR - On/offboard, assist with and facilitate drug tests, facilitate documentation (CDL, med-card, training cert.).
Assist with Payroll.
Incoming/outgoing mail and checks.
Assist with Bill Pay.
Assist with documentation of new Work Orders, Locates.
Assist with documentation of completed Work Orders, scanning for Office Manager to complete Invoicing.
Field support on payroll and misc. Tasks to support the field (mapping software tasks, crew support).
Maintain stocked and operational offices.
Organize company functions.