Administrative Assistant - G115 Metra Transit (Part Time)

Columbus Consolidated Government•Columbus, GA

8d•Onsite

About The Position

This position is responsible for providing administrative support to the METRA Transit System Department. Responsibilities include maintaining files, calendars, statistical reports, and other documents. The role involves data entry, answering and directing multi-line telephone calls, and preparing correspondence, spreadsheets, and presentations. The Administrative Assistant will also assist in scheduling Dial-A-Ride trips, meetings, and appointments, and respond to internal and external customer concerns. Additional duties include receiving and processing department mail, preparing reports, maintaining confidential files, conducting parts room inventory, completing mileage reports, and closing out maintenance work orders. The position requires a continuous effort to improve operations and work processes, working cooperatively to provide continuous improvement and customer-driven service, and performing other related duties as assigned.

Requirements

Knowledge of office administrative practices and procedures.
Skill in the operation of standard office equipment.
Skill in computers and software programs.
Skill in customer service.
Skill in creating and maintaining files.
Skill in the preparation of reports.
Skill in reading and interpreting documents.
Skill in taking meeting notes.
Skill in problem solving and decision-making.
Skill in interpersonal relations.
Skill in oral and written communication.
Skill in organization and time management.
Ability to operate a motor vehicle.
Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Must obtain the required license to operate a city support vehicle.

Responsibilities

Provides administrative support to METRA Transit System Department.
Maintains files, calendars, statistical reports, and other documents.
Performs data entry, answers multi-line telephone and directs calls.
Prepares correspondence, spreadsheets and presentations.
Assists in scheduling Dial-A-Ride trips, meetings and appointments.
Responds to internal and external customer concerns.
Receives and processes department mail.
Prepares reports and presentations as needed.
Maintains confidential files for the department.
Conducts parts room inventory, completes mileage reports and closes out maintenance work orders.
Carries out a continuous effort to improve operations, work processes.
Works cooperatively to provide continuous improvement and customer-driven service.
Performs other related duties as assigned.