Administrative Assistant

Braskem•La Porte, TX

29d•Onsite

About The Position

The Administrative Assistant supporting Maintenance and Document Control will be an integral part of the day-to-day operations of the Maintenance group and will support strategic document improvement initiatives. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced, evolving environment. The successful candidate must be able to meet physical requirements. These include sitting for long periods of time, standing for long periods of time, and using a step ladder to reach heights. The assignment will require concentration and the ability to read/type data accurately, as any variation in numbers or text can result in improper payment on filing.

Requirements

High school diploma or GED is required.
Ability to thrive in a fast-paced, ever-changing work scope that requires independent thinking, problem-solving, and a high degree of flexibility.
Tact, diplomacy, and the ability to recognize and protect confidential information are elements of the job.
Demonstrate proficiency in Microsoft Office applications, with particular emphasis on MS Word and Excel.

Nice To Haves

A two-year Technical or associate’s degree in office studies, business management, or a related field is preferred.
Experience with SmartPlant Foundation is a plus.

Responsibilities

Provide administrative support to the Maintenance Leader, including assistance with activities, initiatives, project support, document creation and updates, and contributing to a welcoming work environment.
Process maintenance and other designated critical plant invoices in accordance with established procurement guidelines and processes.
Support document control activities by organizing and managing equipment documentation stored across multiple network locations.
Evaluating existing files and identifying obsolete versions
Renaming and organizing current files
Updating Metadata and tracking information in Excel
Populating load sheets in Excel
Scanning physical documents
Uploading files to SmartPlant Foundation and performing related administrative tasks
Demonstrate proficiency in Microsoft Office applications, with particular emphasis on MS Word and Excel.
Coordinate a variety of site activities as needed, including meeting coordination, town hall video connectivity, food ordering, and information distribution via email lists and web-based platforms.
Operate independently, take initiative and manage multiple priorities effectively.
Good communication skills with the ability to interface well with a wide variety of people.
Maintain a positive, open-minded approach to learning.
Handle confidential information with discretion, professionalism, and maturity.
Professional work ethic with the ability to have fun at work.
Serve as a point of contact for selecting departmental activities as needed; this includes, but is not limited to, meals/luncheons, large projects/meetings, and receptionist duties such as greeting visitors and escorting them into and out of the site when needed.