Operations - Administrative Assistant - Portales

Western Dairy Transport•Portales, NM

11d•Hybrid

About The Position

The Administrative Assistance performs a variety of clerical, recordkeeping, customer service tasks to assist with the efficient operation within the assigned department. This position plays a crucial role in effective communication and organizational efficiency. This is a Part-Time Position.

Requirements

High school diploma or equivalent
Valid Driver’s license in state of residency with acceptable driving record
Must be able to pass a pre-employment drug test and submit to the company random drug and alcohol program
Proficiency in basic computer skills including Microsoft Office applications specifically Excel, Google Workspace, and 10 key
Basic understanding of clerical and administrative procedures
Excellent written and verbal communication skills
Excellent organizational and time management skills
Ability to solve problems as they arise
Discretion when handling sensitive information

Nice To Haves

Entry level experience as an administrative assistant or in a related role
Excellent organizational skills and attention to detail
Ability to work in fast paced environment and meet deadlines

Responsibilities

Answer phones and greet public and coworkers in a professional manner
Perform assigned duties independently, proactively identifying and implementing solutions
Maintain filing systems; retrieve information from records, emails, meeting minutes, and other documents; prepare written summaries as needed
Respond to and resolve administrative inquiries and questions
Support the overall mission of the assigned facility
Manage day-to-day paperwork flow in the office
Handle incoming and outgoing mail
Responsible for record-keeping and employee data tracking
Assists human resources, recruiting and driver pay departments in daily operations
Conduct research and analysis to provide valuable insights for strategic decision-making
Work closely with cross-functional teams to address any data-related issues and continuously improve data management processes
Support management in assigned projects
Execute precise and efficient data entry tasks within the Human Resources Information System (HRIS)
Maintains confidentiality ensuring compliance with data protection and confidentiality laws
Employ attention to detail in recording and updating information in relevant systems
Assist in planning and executing events
Coordinate meetings and appointments and if applicable manage calendars for executives
Arrange travel plans and accommodations
Manage office supplies and inventory
Responsible for the certification of drug and alcohol collection procedures
Perform other related duties as assigned by management