Administrative Assistant

City of Goldsboro•Georgetown, TX

2d•$21 - $27•Onsite

About The Position

Under general direction, provides complex and confidential administrative support to a department, may include scheduling of calendars, tracking and following up on projects, reviewing mail, and organizing, coordinating and preparing for public and staff meetings, drafting correspondence and resolving complex complaints and issues. Work is performed with broad latitude for the exercising of initiative and independent judgment.

Requirements

High School diploma or equivalent.
Three (3) years of full-time office experience, including secretarial or accounting experience.
Any combination of experience and training that provides the required knowledge, skills and abilities.
Knowledge of business administration and advanced administrative support practices and procedures.
Knowledge of public relations and customer service practices and procedures.
Knowledge of research, analysis, interpretation, and report development of complex administrative issues including legal, financial and survey data.
Knowledge of City management policies and procedures.
Knowledge of applicable rules, regulations, and policies.
Knowledge of related legislative and legal practices and procedures.
Skill in communicating effectively, both orally and in writing.
Skill in handling high level administrative issues.
Skill in analyzing and solving work-related problems.
Skill in composing, reviewing, and editing technical documents, materials, and reports.
Skill in establishing and maintaining effective working relationships.
Skill in supervising and delegating working.
Skill in using office equipment, including computer and various software programs.
Skill in preparing, editing, and developing responses to politically sensitive or confidential correspondence.
Skill in prioritizing, tracking, and managing multiple projects, assignments, and duties.
Skill in resolving customer complaints and concerns.
Skill in interpreting and explaining policies and procedures.
Skill in developing and recommending new methods or courses of action to solve problems.
Valid Class "C" Texas driver’s license required. Out-of-state license holders must have a valid license and provide a three-year driving history upon contingent offer.
Notary Public or must become a Notary Public within six (6) months of date of hire.

Nice To Haves

Sixty (60) semester hours from an accredited college or university is preferred.

Responsibilities

Provides appropriate information to the public and department heads.
Handles and/or screens supervisor’s correspondence, e-mails, and calls.
Conducts research activities and projects as assigned.
May serve as staff liaison for various boards, commissions or corporations, essential functions include, preparing meeting materials; coordinating, preparing and posting all agendas according to the Open Meetings Act; preparing minutes for approval; serves as Secretary of Record maintaining official, accurate records and minutes of meetings and actins; coordinates board actins for City Council meetings; prepares packet for actions moving to City Council; coordinates communicating between Staff and Board members; composes, drafts and edits correspondence.
Communicates with other City officials and department heads as requested by supervisor.
Schedules supervisor’s calendar, organizes meetings, tracks projects, correspondence or complaints assigned to other departments heads for response.
Approves purchase order and other items specifically delegated by supervisor.
Coordinates work activities with other City departments.
Maintains, updates, reviews and research, files records and databases.
Assists in policy and procedure, budget, and contract development.
Prepares travel and training authorizations and requisitions.; creates expense reports for travel.
Reconciles credit card states, invoices, and prepares them for accounts payable.
May oversee and assists staff with technical and administrative support duties in the daily operation and management of the office.
Maintains records, ensuring that all records are retained, stored, and destroyed in accordance with the Texas State Library Schedules and the Department/Division Records Retention Plan.
Performs other duties as assigned.