Administrative Assistant

ABM•Detroit, MI

13d

About The Position

The Administrative Assistant provides dedicated administrative and operational support for a facilities account. This role supports site and account leadership by ensuring accurate documentation, scheduling coordination, data tracking, and consistent communication across custodial, engineering, and operations teams. The ideal candidate is highly organized, detail‑oriented, and comfortable supporting multiple leaders and sites in a fast‑paced, institutional environment. This position plays a key role in maintaining administrative efficiency, compliance readiness, and day‑to‑day operational support across facilities.

Requirements

High school diploma or GED required
1–3 years of administrative or office support experience preferred.
Strong organizational and time‑management skills with attention to detail.
Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
Strong verbal and written communication skills.
Ability to manage multiple priorities in a structured, deadline‑driven environment.

Nice To Haves

Associate’s degree or administrative certification preferred.
Experience supporting operations, facilities, or institutional environments a plus.
Exposure to facilities, custodial, or engineering operations
Experience maintaining compliance or audit documentation
Ability to work effectively with diverse teams and leadership styles

Responsibilities

Provide administrative support to account and site leadership across the facilities portfolio.
Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance.
Prepare and distribute internal communications, schedules, meeting materials, and reports.
Support coordination of site activities, vendor visits, and leadership meetings.
Assist with tracking schedules, staffing rosters, attendance records, and operational reports.
Support accurate data entry and documentation related to facilities operations.
Maintain logs, trackers, and documentation required for audits and client reporting.
Assist leadership with report preparation and data consolidation.
Serve as a point of contact for administrative inquiries from site teams and stakeholders.
Coordinate communication between custodial, engineering, HR, and operations teams.
Support onboarding coordination and administrative tasks for new hires as needed.
Ensure timely follow‑up on assigned administrative action items.
Assist with maintaining records required for compliance, training, and governance.
Support audit readiness by organizing documentation and tracking required submissions.
Follow established ABM procedures, confidentiality standards, and data accuracy requirements.
Identify opportunities to improve administrative workflows and organization.