Administrative Assistant

Pediatrix•Westerville, OH

About The Position

The primary function of this position is to provide general administrative and clerical duties to the physicians, advanced practitioners, medical directors and/or practice managers. This role provides administrative support to the physicians, advanced practitioners, medical directors and/or practice managers.

Requirements

High school diploma or GED.
One to three years related experience and/or training.
Healthcare industry experience.
Equivalent combination of relevant education and experience will be considered.

Responsibilities

General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files.
Type medical dictation of discharge summaries, operative reports, referral letters, history and physical, special procedures, follow up clinic notes and other reports from written drafts.
Answers the phones as needed.
Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc.
Maintenance/management of all office equipment to include phone, voicemail and computer systems.
Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters.
Faxes discharge summaries to pediatricians and follow-up specialists as needed.
Contacts State Department of Health regarding newborn screens, provides updates to physicians/NNPs with results to update patient records as needed.
May be responsible for maintenance and submission of Vermont Oxford Data as needed.
Arrange and coordinate travel arrangements as needed.
Special projects as needed.
May organize and track credentialing needs for physicians and advanced practitioners.
Takes and types practice meeting minutes, as needed.
Tracks and keeps record of CME monies.
Schedules meetings and maintains calendars for the physicians and advanced practitioners as needed.
Maintain strict confidentiality in accordance with HIPAA regulations and Company policy.
Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties.
Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others.
Complete compliance requirements as needed.
Perform other duties as assigned or requested.