Administrative Assistant

Bayshore•Moncton, NB

About The Position

Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian-owned company. Our company has been a recipient of Canada’s Best Managed Companies award since 2006 and is an Imagine Canada Caring Company, committed to the communities we serve. With locations across the country, including more than 80 home care offices, 11 pharmacies and over 100 community care clinics, Bayshore has more than 18,000 staff members and provides care to over 350,000 clients annually. We are dedicated to enhancing the quality of life, dignity and independence of all Canadians, by providing customized care plans and solutions that allow clients to remain in the comfort of their own home. Bayshore is seeking an organized and adaptable Administrative Assistant to provide essential support to our team. Reporting to the immediate Supervisor, you will handle a wide range of administrative tasks, coordinate internal and external communications, and ensure smooth day‑to‑day office operations. If you are detail‑oriented, proactive, and enjoy supporting others, this role is an excellent opportunity to contribute to a dynamic and collaborative environment.

Requirements

Secondary School Diploma
A minimum of two years previous experience as an Administrative Assistant.
Exceptional customer relations and teamwork skills
Proficiency in Windows applications, database management, e-mail and the internet
Administrative or executive level writing skills
excellent communication skills using both written and spoken English
Demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member
Strong commitment to continual learning

Nice To Haves

Completion of an Administrative Assistant training program is preferred.
French considered an asset

Responsibilities

Draft, edit, and prepare correspondence, letters, and documents
Create and compile reports and various materials as requested
Transcribe and distribute meeting minutes
Screen, handle, and redirect incoming phone calls professionally
Manage incoming and outgoing mail and courier services
Maintain mailing lists and databases
Schedule and coordinate appointments and meetings
Provide support to external business associates and clients while maintaining confidentiality.
Maintain confidential business files and ensure secure handling of sensitive information.
Provide coverage for other Administrative roles as needed
Participate in internal and external training or continuing education activities
Support quality improvement initiatives in alignment with Bayshore’s Quality Management System
Adhere to all Bayshore policies, procedures, and proactive Health & Safety practices
Perform additional tasks as assigned.