Administrative Assistant

Hub International Insurance•Fall River, MA

8d•Hybrid

About The Position

Discover a Career That Empowers You — Join HUB International! At HUB International, we’re more than just an insurance brokerage firm — we’re a thriving community of entrepreneurs driven by purpose and passion. Every day, we help individuals, families, and businesses protect what matters most by providing a broad array of insurance, retirement, and wealth management products and services. But we don’t stop there — we also invest deeply in our people. Here, your career is in your hands. You’ll be empowered to learn, grow, and truly make an impact. Whether you're supporting a local business or helping a national client navigate complex risk, you’ll be backed by the strength of a global firm and the heart of a regional team. As one of the world’s largest insurance brokers — and a proud Stevie Award-winning workplace — HUB offers a unique blend of big-company resources and entrepreneurial spirit. With over 20,000 professionals across 570+ offices in North America, we bring together industry-leading technology, a strong culture of collaboration, and centers of excellence that fuel innovation. Explore your future with HUB International. Let’s grow together. If you're ready to be part of a company where your voice matters, your work has purpose, and your potential has no limits — HUB is the place for you. We are looking for an Administrative Assistant to join our Commercial Lines team on a Hybrid work schedule. SUMMARY OF RESPONSIBILITIES : We are looking for a detail-oriented and proactive Executive Assistant to support our Operations team in Fall River, MA. This role is integral to keeping day-to-day operations running smoothly, providing administrative, data, and project support across a fast-paced insurance environment.

Requirements

Prior experience in a professional office environment required
Proficiency in Microsoft Office Suite
Strong attention to detail with the ability to manage multiple priorities simultaneously
Excellent organizational, interpersonal, and written/verbal communication skills
Ability to work effectively both independently and within a team

Responsibilities

Schedule and coordinate appointments, meetings, and team logistics
Prepare agendas, take meeting notes, and distribute action items following meetings
Coordinate travel arrangements for leadership as needed
Draft and proofread internal communications and memos
Prepare, analyze, and maintain spreadsheets and reports
Pull and distribute recurring operational reports
Maintain electronic filing systems, document version control, and SharePoint/Teams site content
Assist with the design and production of marketing materials
Support data cleanup initiatives in coordination with the operations support team
Maintain Power of Attorney records for Registry Support
Assist with processing invoices, expense reports, and vendor correspondence
Support new employee onboarding processes
Perform other duties as assigned by management