Administrative Assistant (Part Time)
About The Position
The Willows at Red Oak Recovery is a clinically dynamic, trauma-intensive substance abuse and mental health treatment program designed specifically for the unique needs of adult women. Our focus is on clinical care, and we utilize the latest research-supported clinical modalities to ensure positive outcomes. We provide an enriching and experiential program that helps individuals improve their lives. Using a holistic approach, our team supports clients on their path to self-love, self-acceptance, and self-awareness. We are seeking a Part Time Administrative Assistant to add to our dynamic team! The Administrative Assistant works closely with all departments and is a key role in helping them work together successfully. Our ideal candidate would bring organization and attention to detail to support many aspects of our program and help ensure professionalism and efficiency in supporting our clients and staff.
Requirements
- Familiar with Microsoft Office programs
- Administrative office experience
Nice To Haves
- Management experience in a residential treatment setting
- 2 years management experience
Responsibilities
- Perform weekly chart audit and disseminate to Executive Team
- Administer required client surveys
- Facilitate onsite admissions in coordination with admissions and clinical teams
- Primary phone coverage - answer and direct incoming calls
- Greet visitors and guests; ensure compliance with sign in procedures
- Assist clinical team with incoming and outgoing client letters
- Distribute and file incoming and outgoing mail and shipment distribute shipments
- Maintain office supply quantities and process office supply orders
- Document preparation and copying information
- Assist with CARF licensure and auditing of files
- Maintain office filing and organizational systems
- IT point of contact-troubleshoot failures, call for repair, monitor preventative maintenance, monitor and purchase postage for meter
- Office tidiness/ support operations team in tour readiness
- Maintain complete confidentiality of company issues
Benefits
- Medical Coverage – Three new BCBSAL medical plans with better rates, improved co-pays, and enhanced prescription benefits.
- Expanded Coverage – Options for domestic partners and a wider network of in-network providers.
- Mental Health Support – Improved access to services and a new Employee Assistance Program (EAP) featuring digital wellness tools like Cognitive Behavioral Therapy (CBT) modules and wellness coaching.
- Voluntary Coverages – Pet insurance, home and auto insurance, family legal services, and more.
- Student Loan Repayment – Available for nurses and therapists.
- Retirement Benefits – 401(k) plan through Voya to help employees plan for the future.
- Generous PTO – A robust paid time off policy to support work-life balance.
- Voluntary Benefits for Part-Time Employees – Dental, vision, life, accident insurance, and telehealth options for those working 20 hours or more per week.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
