Administrative Assistant
The Saint Paul's Baptist Church, Inc.•Richmond, VA
•$17 - $23•Onsite
About The Position
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient execution of the Administrative Services processes. This position is responsible for managing a variety of administrative tasks that support the assigned Function, Team and/or Ministry. The ideal candidate demonstrates a commitment to communication, customer service, solutions delivery and problem resolution.
Requirements
- BA/BS from an accredited college, or suitable equivalent. An equivalent combination of training and experience may be used to meet the minimum qualifications of the classification.
- 5 years’ work experience in a related field, such as administrative support (clerical and/or secretarial) and/or project support
- Proven track record in data entry is required
- Demonstrated ability to communicate orally and in writing to all levels of the organization
- Ability to manage administrative details, including organizing and prioritizing work
- Demonstrated ability to pay attention to detail and strive for the greatest accuracy
- Demonstrated ability to use discretion and sensitivity when handling confidential information
- Ability to multi-task and work effectively in a fast-paced environment
- Ability to handle matters with diplomacy and tact
- Advanced computer literacy and accurate typing skills
- Intermediate to Advanced proficiency in Microsoft Office Suite: Word, Excel, Powerpoint and Teams
- Exceptional organizational skills
Nice To Haves
- Desired Spiritual Gift: Administration
- Desired Spiritual Gift: Helps
- Desired Spiritual Gift: Stewardship
Responsibilities
- Composes and prepares written correspondence, reports and/or other related documents
- Facilitates information exchange related to cross-function / joint ministry initiatives
- Responds to inquiries from members and/or staff, ensuring accurate and timely exchange of information
- Works with assigned leaders and/or functions to schedule meetings and maintain calendars
- Attends team meetings and staff meetings as required
- Conducts research (as necessary) to support the initiative and/or project
- Works collaboratively to ensure team tasks are completed.
- Inputs data / forms in support of assigned function, team and/or ministry
- Maintains accurate information in the appropriate database / repository
- Prepares and enters purchase requisitions, files purchase orders and maintains payment information
- Prepares credit card reconciliations and ministry chargebacks
- Tags new assets; maintains asset and inventory management system
- Develops Requests for Proposals / Bids for a variety of goods / services
- Places orders: food products, facilities supplies, office supplies and events items
- Makes travel arrangements and assists with travel reimbursements
- Collaborates with others to ensure effective execution of the assignment, initiative and/or project
- Serves as the back-up to the Receptionist as needed
- Performs other administrative support duties, as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
