Administrative Assistant

Brookfield Asset Management•Clackamas, OR

1d•Onsite

About The Position

GGP is a leading retail real estate company headquartered in Chicago, IL, with a portfolio of over 95 high-performing retail assets across the United States. The company operates as an owner-operator, committed to creating vibrant destinations and delivering exceptional value to partners and communities. With a team of over 1,200 employees, GGP is shaping the future of the retail real estate industry. The Administrative Assistant provides general administrative support to the mall management team. This role involves interacting with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants.

Requirements

High School Diploma or GED required
2 years of experience in an administrative support role
Proficiency in Microsoft Office including Outlook
Highly organized and project oriented
Excellent business writing and verbal communication skills
Quick learner, self-starter and helps others achieve results

Responsibilities

Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies
Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service
Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information
Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed
Assists in implementing property activities and events
Prepares, maintains, and distributes mass written communication to retailers as directed
Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing
Establishes and maintains effective business relationships
May direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors
May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors
May operate as mall management office support person for localized computer software/hardware
Other duties as assigned