Administrative Assistant

Rotech Healthcare Inc.•Pensacola, FL

9d•Onsite

About The Position

We are seeking a dedicated Administrative Assistant to the Regional Manager to join our team of healthcare professionals. In this position you will be responsible for supporting the Region Manager with administrative duties so they can focus on key aspects of their job.

Requirements

High school diploma or GED equivalent, required
Background check (company-wide). Results will not be used automatically to disqualify individuals. Instead, the Company will conduct an individualized assessment that considers the duties of the position, the nature and timing of the offense, and any evidence of rehabilitation, in accordance with applicable laws.
Drug screen (when applicable for the position)
Compliance with healthcare facility credentialing process (when applicable for the position)
Valid driver’s license in state of residence with a clean driving record (when applicable for the position)
Accurately perform simple mathematical calculations
Effectively communicate in English; both oral and written
Interpret a variety of communications (verbal, non-verbal, written, listening and visual)
Maintain confidentiality, discretion and caution when handling sensitive information
Multi-task along with attention to detail
Self-motivation, organized, time-management and deductive problem solving skills
Work independently and as part of a team
Email transmission and communication
Internet navigation and research
Microsoft applications; Outlook, Word and Excel
Office equipment; fax machine, copier, printer, phone and computer and/or tablet
Lift and carry office equipment at times
Requires sitting, walking, standing, talking and listening
Requires close vision to small print on computer and/or tablet and paperwork

Nice To Haves

One to three years of related prior work experience as an administrative assistant
Experience in medical field and administrative record management
Strong customer service background

Responsibilities

AP invoices
Extensive excel data configuration
Head-count reporting
Interview scheduling and pre-screening of job candidates
Maintain and update contract manuals
Maintain DMERC manuals and updates
Maintain month end report binders
Maintains the Supervisor’s schedule
Miscellaneous administrative duties including mail, invoices, supplies, etc.
Monday HIA reports to locations
Prepares reports and presentations as necessary for Supervisor
Schedules conference calls
Tax ID requests & maintains binders for W-9
Performs other duties as assigned

Benefits

Generous paid time off and paid holidays
Overtime pay for non-exempt positions (as applicable)
Commission for Account Executives
Bonus and incentive opportunities
Fixed and variable car reimbursement for Area Managers and Account Executives
Car, mileage, and telephone reimbursement (as applicable)
Employee discount and recognition programs
Employee Assistance Program (EAP)
401(k), HSA, and FSA/Dependent Care FSA
Medical, prescription, dental, and vision coverage
Life insurance, disability, accidental death, identity protection, and legal services
Meru Health mental health and Mercer SmartConnect Medicare programs
Livongo Diabetes and High Blood Pressure programs
Healthcare Bluebook and RX Savings Solutions programs
Hepatitis B (HEPB) and TB vaccinations