Administrative Assistant, Clarkson Estates

CAMBA•New York, NY

1d•Onsite

About The Position

CAMBA is seeking an Administrative Assistant for Clarkson Estates, a supportive housing initiative. This role will provide essential administrative and clerical support to ensure the smooth operations of all departments within the Clarkson Estates program. Clarkson Estates aims to provide supportive housing to formerly homeless families, young adults, youth aging out of foster care, and formerly incarcerated individuals, with programming focused on economic development, workforce training, youth development, violence prevention, adult education, financial literacy, recreation, and health and wellness.

Requirements

High School Diploma or equivalent and one (1) year of customer service experience.
Relevant education and years of experience described above.
Ability to communicate effectively verbally and in writing to internal and external audiences and various levels of management.
Ability to operate a multi-line phone system and greet a high-volume of incoming visitors.
Ability to multi-task and work effectively in a fast paced, high volume, and deadline driven environment.
Organized and detail oriented with strong documentation skills and a commitment to upholding confidentiality.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required.
Bilingual required in Creole, Ukrainian, Farsi/Dari, Spanish, French, Russian, Arabic, or Mandarin (prioritized according to program needs).
Demonstrated ability and dedication to work with refugees, asylees, immigrants, young adults, and low income populations.

Responsibilities

Provide administrative and clerical support to ensure the smooth operations of all departments.
Answer and screen incoming telephone calls.
Direct callers and general voicemail messages to the appropriate personnel.
Organize and maintain daily attendance in the form of sign in sheets, data logs or remote session reports.
Assist non-clerical staff with clerical work (i.e., data collection and data verification).
Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
Provide callers with answers to questions about the organization (i.e. eligibility, address, contact #, directions, etc.).
Compose, type, print and send general correspondence, training curriculums, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
Organize and maintain filing system(s).
Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
Ensure that fax and copy machines are in working condition.
Monitor, troubleshoot, and track all office equipment maintenance issues.
Schedule all office equipment repairs and servicing as needed.
Prepare, submit and track all MIS requests for assistance.
Prepare purchasing requests and support with procurement related tasks (i.e. reconcile purchase orders and invoices).
Order, receive, track, store and distribute office supplies.
Conduct mail pickups and/or deliveries.