Administrative Assistant

HUB International • Gillette, WY

1d • Hybrid

About The Position

The Administrative Assistant is an integral member of our team. They are often the first face our customers see or speak with on a daily basis. A successful Administrative Assistant will be friendly and helpful at all times. They are prompt and courteous answering phones and greeting customers, as well as providing support to other department members.

Requirements

• 2+ years’ office experience (preferred with experience on multi-line phone system)
• Excellent verbal skills and telephone etiquette
• Ability to organize, set and maintain priorities
• Strong clerical skills
• Demonstrated computer proficiency – Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proven oral and written communication skills with the ability to effectively interact with all levels within the organization
• Less than 1 year of relevant experience

Nice To Haves

• some college preferred

Responsibilities

• Answer multi-line phone system (including transfers)
• greet and direct visitors
• Maintain front desk area and lobby
• Process incoming mail
• Manage supply inventory
• Maintain office schedule/calendar
• Provide administrative support such as, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs
• Process invoices by routing invoices to appropriate personnel for approval and providing invoices to Accounting once approved by the appropriate manager
• Maintain office equipment, assists users of office equipment on routine tasks as needed and engages external vendors for service needs
• Order, receive and maintain office supplies and proactively ensures office supplies are available when needed
• Set up conference calls and webinars
• Create, update and print Excel spreadsheets and PowerPoint presentations
• Maintain good working relationships within office and department
• Provide clerical and administrative support to other departments with minimal errors (e.g. filing, mail preparation, data entry, photocopying, etc.)
• Perform other specific duties or projects as assigned

Benefits

• 401k plan where the Company matches 50% of the first 6% you contribute
• Paid parental leave
• Medical, dental, and vision options
• Robust wellness program
• Paid vacation, paid holidays, floating holidays
• hybrid work schedule
• flexible work schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED