Administrative Assistant

Inland Real Estate • Oak Brook, IL

6d

About The Position

The Administrative Assistant is responsible for performing a wide range of administrative tasks to support and ensure smooth operations of the Information Technology department. This position provides critical administrative and operational support with a strong focus on budgeting, expense management, billing coordination, and office logistics. This role supports leadership and team members by ensuring financial processes run smoothly while also managing day-to-day administrative needs such as travel coordination, event support, and supply ordering.

Requirements

• High school diploma, GED or equivalent professional knowledge and/or work experience.
• Over 2 years up to 5 years of prior professional administrative experience in a general office environment.
• Excellent organization and time management skills
• Attention to detail and accuracy in all tasks
• Ability to multitask and prioritize tasks effectively
• Positive, action-oriented attitude and professional demeanor
• Exceptional written and verbal communication skills
• Ability to thrive in a collaborative team environment
• Keyboarding skills are required for this position.

Nice To Haves

• Intermediate skills in Excel, Word, PowerPoint and Outlook are preferred for this position.
• Advanced skills in Adobe Acrobat are preferred for this position.

Responsibilities

• Assist with budgeting and annual expense forecasting activities, including collecting data, tracking expenses, and maintaining reports
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies
• Support the billing and invoicing processes, including tracking, follow-ups, and coordination with internal and external stakeholders
• Maintain organized financial and administrative records
• Coordinate and arrange luncheons, meetings, and small events, including catering and logistics
• Order office supplies and manage inventory to ensure smooth office operations
• Arrange travel, including flights, lodging, transportation, and itineraries
• Provide general administrative support such as scheduling, correspondence, and document preparation
• Serve as a point of contact for administrative and operational inquiries
• Collaborate with finance, operations, and leadership teams to support timely and accurate reporting
• Communicate professionally with vendors, internal teams, and service providers
• Demonstrate the highest standards of personal and professional integrity, adheres to company’s policies and procedures, and complies with applicable laws, government rules and regulations.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED