Administrative Assistant

Lifelong Learning Administration Co•Ventura, CA

20h•Onsite

About The Position

VISTA REAL CHARTER HIGH SCHOOL is seeking a Full Time Administrative Assistant to work Monday - Friday, 8 am - 4:30 pm. This role is an exciting opportunity for someone passionate about working with students and supporting their growth and development within a diverse student population. The Administrative Assistant performs varied technical and confidential administrative support duties for the school, providing administrative services for a multi-campus and multi-educational program system within a network of affiliated Public Charter Schools.

Requirements

Ability to adapt to changing work priorities.
Strong planning and organizational skills with an ability to meet deadlines and schedules.
Attentive to detail.
Demonstrate tact and courtesy.
Ability to work independently with little or no direction and within a team environment.
Strong interpersonal skills; work cooperatively with all persons communicating tactfully and effectively in both oral and written form.
Ability to interpret and carry out complex oral and written instructions.
Ability to interpret, explain, and successfully apply policies, procedures, rules, and regulations.
Speak and write effectively.
Able to apply good judgment in recognizing the scope of authority as delegated.
Able to operate standard office equipment including typewriter, copier, computers, fax.
Strong proficiency with MS Office applications (Word, Excel, PowerPoint, email).
High school Diploma or GED equivalent; college coursework or office administration training.
3 years of increasingly responsible administrative support experience.
Work experience in the private or public sector supporting successful interaction with the public.
Records management.
Data entry skills.
Typing speed of 45 wpm or greater.

Nice To Haves

Ability to travel to affiliate school campuses.

Responsibilities

Coordinate and facilitate special assignments, such as graduations and school board meetings.
Provide assistance and support to School Administrative Management, including calendar management, tracking employee time off requests and timesheets, substitute teaching assignments, school events, and student/parent meetings.
Research and compile data from a wide variety of sources.
Prepare statistical information for use in reports.
Assist staff with preparation of State mandated testing.
Work in conjunction with other divisions and departments regarding appropriate school and Organization practices, such as new hire orientation, employee benefits, and payroll.
Type, compose, and edit correspondence, memos, letters, agendas, and reports.
Attend school board meetings, take minutes, and maintain official minutes of meetings.
Serve as an information source regarding school policies, procedures, and objectives.
Respond to inquiries from a variety of internal and external parties by phone, letter, and/or in person (e.g., staff, parents, students, public agencies, etc.).
Receive calls and give out information where judgment, knowledge, and interpretation are utilized, especially in the proper handling of confidential information.
Receive employee calls reporting unplanned absences or tardiness and report information to Site Management.
Refer complaints and matters of concern to appropriate Management for follow-up on resolution.
Receive, review, and verify documents, records, reports, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
Order office supplies and keep inventory.
Maintain the security and confidentiality of specific records, information, and files (including testing data).
Maintain petty cash, including receipt handling, fund distribution, and tracking; work with the Finance Dept.
Perform special assignments as directed.
Adhere to attendance policies.