Administrative Assistant

Ludvik Electric•Phoenix, AZ

6d•Onsite

About The Position

LUDVIK ELECTRIC seeks an Administrative Assistant for Project Management staff. This position is based at a job site. Candidates must have the ability to work independently and on a team. Desire to learn and grow, specifically, new software. Apply today for this position at our Phoenix, AZ location. SUMMARY Provides administrative support service, either as part of a team or as an individual, for the construction department with maximum efficiency and accuracy in a professional manner. Will maintain a smooth flow of work in accordance with changing priorities, while coordinating and implementing office procedures and taking ownership of assignments.

Requirements

Ability to work independently and on a team.
Desire to learn and grow, specifically, new software.

Responsibilities

Operates general office equipment such as printers, copiers, scanners, or similar machines.
Creates, composes and edits written materials, requiring knowledge of construction terminology and document formats, from rough draft into final form utilizing (correct or proper) spelling, punctuation, and grammar.
Establishes, maintains, processes and/or oversees files, correspondence, and/or other project related documents according to company policy.
Performs a wide variety of other routine administrative tasks as assigned, such as transmittals, shipping and creating package slips, daily reports, panel schedules, labeling and laminating, coordinate supply order lists.
Completes and assembles operations and maintenance manuals.
Greets and directs visitors, answers incoming phone calls, checks for call-ins and sends out email notifications, providing information to callers and visitors.
Orders and picks up lunches as needed.
Manpower lists and magnetic name tags.
Seeks increased responsibilities and takes independent action.
Follows direction of Senior Project Manager and Project Coordinator for task assignments. Follows direction of V.P of Operations for policies, procedures, etc.
Assist with billing issues.