Administrative Assistant (Southern California)

Hyper•Anaheim, CA

1d•Onsite

About The Position

The Administrative Assistant at Hyper Solutions plays a key role in supporting the daily operations of the office while providing administrative support to company leadership. This position serves as the first point of contact for employees, customers, partners, and visitors, helping create a professional and welcoming environment while ensuring day-to-day operations run smoothly. This role supports multiple executives through calendar management, travel coordination, meeting planning, and project administration. The Administrative Assistant also helps maintain office operations, coordinate events, and support cross-functional collaboration across the organization. This position is well-suited for a highly organized, proactive professional who enjoys supporting leadership, managing multiple priorities, and creating an exceptional employee and visitor experience.

Requirements

High school diploma, GED, or equivalent required
5+ years of administrative, office coordination, executive assistant, or related experience
Experience supporting multiple executives and managing complex calendars
Experience coordinating travel arrangements, meetings, and company events
Proficiency with Microsoft Office and/or Google Workspace
Experience using Microsoft Teams and other collaboration platforms
Strong organizational, communication, and multitasking skills
Ability to manage multiple priorities while maintaining attention to detail

Nice To Haves

Associate’s degree or higher
Experience supporting executive leadership in a fast-paced environment
Experience coordinating cross-functional projects and administrative initiatives

Responsibilities

Welcome employees, visitors, customers, and business partners in a professional manner
Maintain an organized, well-stocked, and efficient office environment
Coordinate conference rooms, meetings, catering, and audio/visual requirements
Manage office supplies, mail, shipping, and vendor relationships
Partner with property management to coordinate facility maintenance and office needs
Support company events, team meetings, and employee engagement activities
Provide calendar management, scheduling, and meeting coordination for multiple executives
Arrange business travel and process expense reports
Draft, edit, and proofread business correspondence, presentations, and other documents
Coordinate administrative projects and support cross-functional initiatives
Build strong working relationships across departments and serve as a trusted resource for employees and leadership
Maintain organized records and administrative documentation
Support continuous improvement of office operations and administrative processes
Assist with special projects and other administrative duties as assigned